title
PROPOSED CONTRACT AMENDMENT
Department(s): County Clerk
Vendor: Runbeck Election Services, Inc., Tempe, Arizona
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Vote-by-Mail Processing Modernization system
Original Contract Period: 1/18/2012 - 1/17/2015
Proposed Contract Period Extension: 1/18/2016 - 1/17/2017
Total Current Contract Amount Authority: $273,633.00
Original Approval (Board or Procurement): 1/18/2012, $259,466.00
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): 10/28/2014, 1/18/2015 - 1/17/2016, $14,167.00
This Increase Requested: $22,000.00
Potential Fiscal Impact: FY 2016 $18,333.33; FY 2017 $3,666.67
Accounts: 524-260
Contract Number(s): 11-28-044
Concurrences:
The vendor has met the Minority and Women Owned Business Enterprise Ordinance.
The Chief Procurement Officer concurs.
Summary: This increase and extension will allow the Cook County Clerk to continue to receive hardware, software and maintenance for a comprehensive incoming absentee ballot mail management system. The Runbeck system provides tracking and auditing of every absentee ballot mailed and received.
This contract was awarded through Request for Proposals (RFP) procedures in accordance with Cook County Procurement Code. Runbeck Election Services, Inc. was selected based on established evaluation criteria.
end