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PROPOSED CONTRACT (TECHNOLOGY)
Department(s): Department of Homeland Security and Emergency Management
Vendor: ESi Acquisition, Inc., Augusta, Georgia
Request: Authorization for the Chief Procurement Officer to enter into and execute contract
Good(s) or Service(s): Managed hosting services for WebEOC
Contract Value: $619,031.97
Contract period: 3/1/2016 - 2/29/2020 with two (2) one (1) year renewal options
Potential Fiscal Year Budget Impact: All contract payments will utilize Urban Area Security Initiative (UASI) grant funding from the Federal Emergency Management Agency (FEMA).
County Fiscal Year 2016: $126,830.37 in grant funds.
County Fiscal Year 2017: $152,783.12 in grant funds.
County Fiscal Year 2018: $155,679.11 in grant funds.
County Fiscal Year 2019: $158,661.99 in grant funds.
County Fiscal Year 2020: $25,077.38 in grant funds.
Accounts: 769-n/a
Contract Number(s): 1550-14688
Concurrence(s):
The vendor has met the Minority and Women Owned Business Enterprise Ordinance.
The Chief Procurement Officer concurs.
The Bureau of Technology concurs
Summary: This contract would allow for the continued maintenance and support of the existing WebEOC system which is a virtual incident management system that is heavily customized to give all 134 municipalities, 30 townships, and all of our county and sister agencies full incident command functionality by providing each of them with a full incident command structure (52 Positions) and functionality. Following FEMA's methodology that disasters start and end at the local level, these structures allow local municipalities to create and manage their own disaster response locally, while at the same time giving our department the situational awareness of events as they unfold. Currently we have over 7,000 custom positions built in WebEOC that tie back into our DHSEM system, allowing effective and efficient incident management.
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