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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Office of Enterprise Resource Planning
Vendor: Workforce Software LLC, Livonia, Michigan
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): Enterprise Time and Attendance System
Current Contract Period: 12/31/2013 - 12/30/2016 with two (2) one-year renewal options
Proposed Contract Extension Period: N/A
Total Current Contract Amount Authority: $7,925,590.00
Original Approval (Board or Procurement): 12/4/2013, $7,925,590.00
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
This Increase Requested: $786,812.44
Potential Fiscal Impact: FY 2016 $786,812.44
Accounts: 1402908733/579
Contract Number(s): 11-53-051
Concurrences:
The vendor has met the Minority and Women-owned Business Enterprise Ordinance.
The Chief Procurement Officer concurs
The Bureau of Technology concurs
Summary: The Office of Enterprise Resource Planning seeks to increase the following services from WorkForce Software:
(a) Additional User Acceptance Testing (UAT) support/training;
(b) Additional enterprise employee training;
(c) Increasing enterprise rollout phases from 5 to 6;
(d) Additional professional services to due to additional services.
Based upon lessons learned from the Pilot implementation of Time and Attendance, the project team has identified the necessity of expanding the enterprise UAT process with additional vendor support and training for County agencies. This will also allow for a segmented Enterprise UAT which allows for increased focus on each County agency.
The original contract allowed only for 'Train the Trainer" model activities, which has proven to be an unsuccessful model of training based upon past Enterprise rollout experience. This expanded training includes instructor led courses, E-Learni...
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