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File #: 16-0940    Version: 1 Name: Workforce Software LLC
Type: Contract Amendment (Technology) Status: Approved
File created: 1/5/2016 In control: Board of Commissioners
On agenda: 2/10/2016 Final action: 2/10/2016
Title: PROPOSED CONTRACT AMENDMENT (TECHNOLOGY) Department(s): Office of Enterprise Resource Planning Vendor: Workforce Software LLC, Livonia, Michigan Request: Authorization for the Chief Procurement Officer to increase contract Good(s) or Service(s): Enterprise Time and Attendance System Current Contract Period: 12/31/2013 - 12/30/2016 with two (2) one-year renewal options Proposed Contract Extension Period: N/A Total Current Contract Amount Authority: $7,925,590.00 Original Approval (Board or Procurement): 12/4/2013, $7,925,590.00 Previous Board Increase(s) or Extension(s): N/A Previous Chief Procurement Officer Increase(s) or Extension(s): N/A This Increase Requested: $786,812.44 Potential Fiscal Impact: FY 2016 $786,812.44 Accounts: 1402908733/579 Contract Number(s): 11-53-051 Concurrences: The vendor has met the Minority and Women-owned Business Enterprise Ordinance. The Chief Procurement Officer concurs ...
Indexes: (inactive) F. THOMAS LYNCH, Director, Enterprise Resource Planning (ERP)
title
PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)

Department(s): Office of Enterprise Resource Planning

Vendor: Workforce Software LLC, Livonia, Michigan

Request: Authorization for the Chief Procurement Officer to increase contract

Good(s) or Service(s): Enterprise Time and Attendance System

Current Contract Period: 12/31/2013 - 12/30/2016 with two (2) one-year renewal options

Proposed Contract Extension Period: N/A

Total Current Contract Amount Authority: $7,925,590.00

Original Approval (Board or Procurement): 12/4/2013, $7,925,590.00

Previous Board Increase(s) or Extension(s): N/A

Previous Chief Procurement Officer Increase(s) or Extension(s): N/A

This Increase Requested: $786,812.44

Potential Fiscal Impact: FY 2016 $786,812.44

Accounts: 1402908733/579

Contract Number(s): 11-53-051

Concurrences:
The vendor has met the Minority and Women-owned Business Enterprise Ordinance.

The Chief Procurement Officer concurs

The Bureau of Technology concurs

Summary: The Office of Enterprise Resource Planning seeks to increase the following services from WorkForce Software:
(a) Additional User Acceptance Testing (UAT) support/training;
(b) Additional enterprise employee training;
(c) Increasing enterprise rollout phases from 5 to 6;
(d) Additional professional services to due to additional services.


Based upon lessons learned from the Pilot implementation of Time and Attendance, the project team has identified the necessity of expanding the enterprise UAT process with additional vendor support and training for County agencies. This will also allow for a segmented Enterprise UAT which allows for increased focus on each County agency.

The original contract allowed only for 'Train the Trainer" model activities, which has proven to be an unsuccessful model of training based upon past Enterprise rollout experience. This expanded training includes instructor led courses, E-Learni...

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