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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: System Solutions, Inc., Northbrook, Illinois
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Standard Specification Hardware (Lot A) and Hardware Maintenance (Lot C) for Various Cook County Agencies
Current Contract Period: 7/1/2012 - 6/30/2016
Proposed Contract Extension Period: 7/1/2016 - 6/30/2017 for Lot A and Lot C
Total Current Contract Amount Authority: $13,189,457.10 for Lot A; $3,054,976.56 for Lot C
Original Approval (Board or Procurement): 6/5/2012, $13,189,457.10 for Lot A; $1,424,976.56 for Lot C
Previous Board Increase(s) or Extension(s): 10/8/2014, $1,630,000.00 for Lot C
Previous Chief Procurement Officer Increase(s) or Extension(s): 5/6/2015, 7/1/2015 - 6/30/2016
This Increase Requested: $840,000.00 for Lot C
Potential Fiscal Impact: FY 2016 $840,000.00 for Lot C
Accounts: 499-441
Contract Number(s): 11-84-167A & C
Concurrences:
The vendor has met the Minority and Women Owned Business Enterprise Ordinance.
The Chief Procurement Officer concurs.
Summary: In 2012, this Board approved contracts 11-84-167A and 11-84-167C with System Solutions, Inc. The contracts were obtained through a competitive reverse auction for three separate Lots. Lot A allows County agencies to procure specification hardware while Lot C provides as-needed maintenance and repair of Countywide computer hardware equipment.
In 2014, this Board approved an amendment to Lot C to address replacement part needs and shore up cost management mechanisms in the agreement.
The Bureau of Technology now respectfully requests Board approval of a one (1) year contract remewa1; to Lot A and Lot C, and an increase to Lot C to provide necessary Countywide services. The Office of the Chief Procurement Officer is working with the Bureau of Technology to complete an ongoing Request for Proposal process. end