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File #: 16-2503    Version: 1 Name: Clayco, Chicago, Illinois
Type: Contract Amendment Status: Approved
File created: 3/30/2016 In control: Finance Committee
On agenda: 4/13/2016 Final action: 5/11/2016
Title: PROPOSED CONTRACT AMENDMENT Department(s): Bureau of Asset Management Vendor: Clayco, Chicago, Illinois Request: Authorization for the Office of the System Director-Supply Chain Management to extend and amend contract Good(s) or Service(s): Developer Service Original Contract Period: 11/18/2015 - 6/30/2016 (Phase #1) Proposed Contract Period Extension: 7/1/2016 - 09/30/2018 Total Current Contract Amount Authority: $946,410.00 Original Approval (Board or Procurement): 11/18/2015 Previous Board Increase(s) or Extension(s): N/A Previous Chief Procurement Officer Increase(s) or Extension(s): N/A This Increase Requested: $112,640,000.00 Potential Fiscal Impact: FY 2016 $13,027,729, FY 2017 $81,895,138, FY 2018 $17,717,133 Accounts: 1619 Contract Number(s): H15-25-126 Concurrences: The vendor has met the Minority and Women Owned Business Enterprise Ordinance. The Chief Procurement Officer concurs. Summary: The Cou...
Indexes: (Inactive) ELAINE LOCKWOOD BEAN, Chief, Bureau of Asset Management

title

PROPOSED CONTRACT AMENDMENT

 

Department(s):  Bureau of Asset Management

 

Vendor:  Clayco, Chicago, Illinois

 

Request:  Authorization for the Office of the System Director-Supply Chain Management to extend and amend  contract 

 

Good(s) or Service(s):  Developer Service 

 

Original Contract Period:  11/18/2015 - 6/30/2016 (Phase #1)

 

Proposed Contract Period Extension:  7/1/2016 - 09/30/2018

 

Total Current Contract Amount Authority:   $946,410.00

 

Original Approval (Board or Procurement):  11/18/2015

 

Previous Board Increase(s) or Extension(s):  N/A

 

Previous Chief Procurement Officer Increase(s) or Extension(s):  N/A

 

This Increase Requested:  $112,640,000.00

 

Potential Fiscal Impact:  FY 2016 $13,027,729, FY 2017 $81,895,138, FY 2018 $17,717,133

 

Accounts:  1619

 

Contract Number(s):  H15-25-126

 

Concurrences:

The vendor has met the Minority and Women Owned Business Enterprise Ordinance.

 

The Chief Procurement Officer concurs.

 

Summary:  The County and CCHHS have determined that Clayco, Inc. (Developer) has completed Phase 1 of the Agreement, which included programming, feasibility and schematic design services to meet CCHHS administrative and clinical needs.  A new 9-story, 282,000 square foot ambulatory and administrative office building is proposed for the corner of West Polk Street and South Damen Avenue.  This building will allow CCHHS to decommission nearly 680,000 square feet of real estate (including the Fantus Clinic, Polk Administration Building, and Hektoen Auditorium and Office).  This new building will allow CCHHS to compete in current and future healthcare markets, improve outpatient services, reduce operating costs, avoid costly capital renewals for obsolete buildings, and increase clinical and administrative efficiency.

 

The Agreement provides that upon completion of Phase 1 the County and CCHHS may elect to engage the Developer for Phase 2 Services which will include the elaboration of the schematic design into design development, construction documents and construction.  The Construction Contract with the County and CCHHS will be added as an amendment and modification to the Agreement.

 

The County and CCHHS seek authority to enter into a Construction Contract with the Developer which will be added as an amendment and modification to the Agreement.  The Clayco contract budget shall not exceed $112,640,000.00 which includes:  1) $108,500,000.00 to design and construct the new buildings and related site work; and 2) $4,140,000.00 as the owner’s contingency.  The Agreement will be extended to September, 2018 to allow for Phase 2 Services to be completed.

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