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PROPOSED CONTRACT
Department(s): Cook County Assessor’s Office and the Cook County Clerk’s Office
Vendor: Cook County Suburban Publishers, Inc., Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Mandated Publications
Contract Value: $879,170.45
Contract period: 7/1/2016 - 6/30/2017, with two (2), one (1) year renewal options
Potential Fiscal Year Budget Impact: FY2016 $879,170.45
Accounts: 040-245: $617,781.36; 524-245: $261,389.09
Contract Number(s): 1623-15293
Concurrences:
The M/WBE participation goal for this contract was set at 0%.
The Chief Procurement Officer concurs.
Summary: The Cook County Assessor’s Office and Cook County Clerk’s Office request authorization for the Chief Procurement Officer to enter into and execute a contract with Cook County Suburban Publishers, Inc.
This contract will satisfy the statutory requirements for the Cook County Clerk’s Office set forth in Article 12 of the Election Code, 10 ILCS 5/12-1 et seq. which requires the Cook County Clerk’s Office to place notices in a minimum of two newspapers for each suburban municipality in the election jurisdiction on the same day and for the same duration of time. If multiple vendors are involved, there could be a scenario where some newspapers in certain municipalities have different publication dates. This would result in a loss of coordination of the notices and possible confusion among the voters. Therefore, it is necessary to have one source that can publish notices in all election municipalities on the same day. Cook County Suburban Publishers, Inc. can provide the necessary geographical coverage and guarantee that notices are placed in the correct papers on the same day.
This contract will also satisfy the statutory requirements for the Cook County Assessor’s Office set forth in 35 ILCS 200/12-20 and 715 ILCS 10/1 which require assessments to be published at the same time for the North and South suburban townships. Cook County Suburban Publishers can publish the North and South suburban townships under one umbrella.
This contract is awarded as a Sole Source procurement pursuant to Section 34-139 of the Cook County Procurement Code.
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