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PROPOSED CONTRACT AMENDMENT
Department(s): Juvenile Probation and Court Services Department, Circuit Court of Cook County
Vendor: Aunt Martha’s Youth Service Center, Inc., Olympia Fields, Illinois
Request: Authorization for the Chief Procurement Officer to extend and increase the contract
Good(s) or Service(s): Evening Reporting Center Programs and Pre-Trial Services
Original Contract Period: 10/1/2013 - 9/30/2016
Proposed Contract Period Extension: 10/1/2016 - 9/30/2017
Total Current Contract Amount Authority: $5,192,160.00
Original Approval (Board or Procurement): 7/31/2013, $5,192,160.00
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
This Increase Requested: $1,768,740.00
Potential Fiscal Impact: FY 2016 $230,600.00, FY 2017 $1,538,140.00
Accounts: 326-298
Contract Number(s): 13-23-001
Concurrences:
The vendor has met the Minority-and Women-owned Business Enterprise Ordinance via full M/WBE Waiver.
The Chief Procurement Officer concurs.
Summary: On 9/11/2013, the Cook County Board of Commissioners approved a three-year contract with Aunt Martha’s Youth Service Center, Inc. to manage Juvenile Probation and Court Services Department’s Evening Reporting Centers Program and Pre-Trial Services. These services are key components of the Circuit Court’s Juvenile Detention Alternative Initiatives. This proposed amendment exercises the first of the two (2) one-year renewal options available in contract #13-23-001 with Aunt Martha’s Youth Service Center, Inc.
The Evening Reporting Centers Program combines community-based alternative detention sites with electronic monitoring. Judges order selected, nonviolent minors, both male and female, who would otherwise qualify for detention in the Cook County Juvenile Temporary Detention Center (JTDC) to one of six Centers. The minors are ordered to the program for up to 21 days. The Centers provide minors with highly structured and well supervised group activities during high risk periods. The program’s goal is to reduce the likelihood of re-arrest and to allow minors to continue to attend school and remain at home. Juveniles are supervised five days per week from 5:00 p.m. to 9:00 p.m. in five Chicago locations and one suburban location, in the south suburbs. Staff members offer minors educational activities, recreational programming and life development workshops. Also, Center staff teach social/life skills to reinforce pro-social behaviors and provide tutoring support for school work. The Centers provide transportation for the minors to and from the minor’s home. In calendar 2015, 1,068 minors were referred to the Centers.
In addition to the Evening Reporting Centers Program, the contract provides for pretrial services for youth, ages 10-18, who have pending juvenile charges. Directed by judicial order, pretrial services are provided seven days a week and include group therapy, home visitation, curfew, and school attendance monitoring, and referrals to services in the community. Services are coordinated by four full-time case managers, who conduct thorough assessments of the adolescent and family situations and develop responsive case plans. On average approximately 50 juveniles participate in the program from 21 to 30 days. In calendar 2015, 342 minors were referred for pretrial services.
This contract was awarded through Request for Proposals (RFP) procedures in accordance with Cook County Procurement Code. Aunt Martha’s Youth Service Center, Inc. was selected based on established evaluation criteria.
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