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PROPOSED CONTRACT AMENDMENT
Department(s): Adult Probation Department, Circuit Court of Cook County
Vendor: FYI and Associates Inc., Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Janitorial Services
Original Contract Period: 6/1/2012 - 5/31/2014, with two (2) one (1) year renewal options
Proposed Contract Period Extension: 9/1/2016 - 2/28/2017
Total Current Contract Amount Authority: $174,326.39
Original Approval (Board or Procurement): 5/8/2012, $89,879.04
Previous Board Increase(s) or Extension(s): 6/10/2015, $40,618.60, 6/1/2015-5/31/2016; 6/8/2016, $4,782.00, 6/1/2016-8/31/2016
Previous Chief Procurement Officer Increase(s) or Extension(s): 7/10/2014, $39,046.75, 6/1/2014-5/31/2015
This Increase Requested: $21,000.00
Potential Fiscal Impact: FY 2016 $10,500.00, FY 2017 $10,500.00, paid with probation fees collected from offenders.
Accounts: 532-235
Contract Number(s): 12-53-037
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct and partial MWBE waiver.
The Chief Procurement Officer concurs.
Summary: FYI & Associates, Inc. provides janitorial services for leased office space at 1644 West Walnut Street, Chicago, occupied by the Circuit Court’s Adult Probation Department. This request is to extend and increase the vendor’s current Cook County contract No.12-53-037 for six (6) months through 2/28/2017, and increase the contract amount by $21,000.00.
The requested extension and increase would allow a continuation of services while a rebid process is completed. This contract was awarded through the competitive bidding process in accordance with the Cook County Procurement Code. FYI and Associates was the lowest, responsive and responsible bidder.
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