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PROPOSED CONTRACT (TECHNOLOGY)
Department(s): Recorder of Deeds
Vendor: ACS Enterprise Solutions, LLC, Dallas, Texas
Request: Authorization for the Chief Procurement Officer to enter into and execute contract
Good(s) or Service(s): Recorder of Deeds Land Management and Cashiering System
Contract Value: $3,809,111.00
Contract period: 9/24/2016 - 9/23/2021 10/12/2016 - 10/11/2021, with two (2) one (1)-year renewal options
Potential Fiscal Year Budget Impact: FY 2016 $100,000.00, FY 2017 $2,264,551.00, FY2018 $1,012,560.00, FY2019 $216,000.00, FY2020 $216,000.00
Accounts: 545-260 (545-266)
Contract Number(s): 1618-15637 15427
Concurrence(s):
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation and partial MWBE waiver
The Chief Procurement Officer concurs
The Bureau of Technology Concurs
Summary: CCRD seeks to replace its current lands record processing and transaction system with a new technically advanced solution that enables CCRD to achieve its external and internal business goals. The new solution will encompass all phase of the recording process and adapt to future advances in technology and changes in CCRD business and operational needs that will enable CCRD to continually improve it services to the public. The current application is more than 12 years old and has undergone modest enhancement over time. The current system is limited and outdated in its reporting and accounting schematics which impacts accuracy and efficiency. The system will enhance our overall efficiency and bring economies of scale overall.
This is a Comparable Procurement pursuant to Section 34-140 of the Procurement Code. ACS Enterprise Solutions, LLC. was previously awarded a contract by the Sacramento County, California, through a Request for Proposals (RFP) process. Cook County wishes to leverage this procurement effort.
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