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File #: 16-5459    Version: 1 Name: Office of the State’s Attorney - Dept. 583
Type: Transfer of Funds Status: Approved
File created: 9/20/2016 In control: Board of Commissioners
On agenda: 10/5/2016 Final action: 10/5/2016
Title: PROPOSED TRANSFER OF FUNDS Department: Office of the State's Attorney - Dept. 583 Request: requesting approval by the Board of Commissioners to transfer $100,000.00 from and to the accounts listed below Reason: This Transfer of Funds is requested within Special Purpose Fund 583, State's Attorney's Records Automation Fund. Originally intended for maintenance and support contracts which are now delayed until 2017, these funds would be used to purchase supplies such as toner, paper, cabling, and storage media. From Account(s): 583-441-Maintenance and Repair of Data Processing Equipment, $100,000.00 To Account(s): 583-388 - Computer Operation Supplies, $100,000.00 Total Amount of Transfer: $100,000.00 On what date did it become apparent that the receiving account would require an infusion of funds in order to meet current obligations? What was the balance in the account on that date, and what was the balance 30 days prior to that date? On 9/1 the balance in account 3...
Indexes: (inactive) ANITA ALVAREZ, Cook County State’s Attorney, (inactive) RAYMOND BALCARCEL, Chief Financial Officer, State's Attorney's Office

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PROPOSED TRANSFER OF FUNDS

 

Department:  Office of the State’s Attorney - Dept. 583

 

Request:  requesting approval by the Board of Commissioners to transfer $100,000.00 from and to the accounts listed below

 

Reason:  This Transfer of Funds is requested within Special Purpose Fund 583, State’s Attorney’s Records Automation Fund.  Originally intended for maintenance and support contracts which are now delayed until 2017, these funds would be used to purchase supplies such as toner, paper, cabling, and storage media.

 

From Account(s):  583-441-Maintenance and Repair of Data Processing Equipment, $100,000.00

 

To Account(s):  583-388 - Computer Operation Supplies, $100,000.00 

 

Total Amount of Transfer:  $100,000.00 

 

On what date did it become apparent that the receiving account would require an infusion of funds in order to meet current obligations?  What was the balance in the account on that date, and what was the balance 30 days prior to that date?

 

On 9/1 the balance in account 388 was approximately $2,000.00; on 8/1 it was approximately $25,000.00. 

 

How was the account used for the source of transferred funds identified?  List any other accounts that were also considered (but not used) as the source of the transferred funds.

 

This is the account which we expect would have a significant balance at year end. 

 

Identify any projects, purchases, programs, contracts, or other obligations that will be deferred, delayed, or canceled as a result of the reduction in available spending authority that will result in the account that funds are transferred from.

 

None. 

 

If the answer to the above question is “none” then please explain why this account was originally budgeted in a manner that caused an unobligated surplus to develop at this point in the fiscal year.

 

The original appropriation was in anticipation of contracts for software maintenance and support which we now know will not take effect until FY 2017. 

 

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