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File #: 16-5483    Version: 1 Name: JJ Collins and Sons, Inc. , Woodridge, Illinois electionMailers2016
Type: Contract Amendment Status: Approved
File created: 9/21/2016 In control: Board of Commissioners
On agenda: 10/5/2016 Final action: 10/5/2016
Title: PROPOSED CONTRACT AMENDMENT Department(s): County Clerk - Election Department Vendor: JJ Collins and Sons, Inc. , Woodridge, Illinois Request: Authorization for the Chief Procurement Officer to increase contract Good(s) or Service(s): Printing and Mailing of Voter Information Original Contract Period: 1/17/2014 - 1/16/2016 Proposed Contract Period Extension: N/A Total Current Contract Amount Authority: $254,055.00 Original Approval (Board or Procurement): 1/17/2014, $123,880.00 Previous Board Increase(s) or Extension(s): 11/18/2015, $130,175.00, 1/17/2016 - 1/16/2017 Previous Chief Procurement Officer Increase(s) or Extension(s): N/A This Increase Requested: $19,600.00 Potential Fiscal Impact: FY 2016 $19,600.00 Accounts: 524-240 External Graphics and Reproduction Services Contract Number(s): 1335-13044 Concurrences: The vendor has met the Minority-and Women-owned Business Enterprise Ordinance via full MWBE waiver. The Chief Procurement Office...
Indexes: (Inactive) DAVID ORR, County Clerk

title

PROPOSED CONTRACT AMENDMENT

 

Department(s):  County Clerk - Election Department 

 

Vendor:  JJ Collins and Sons, Inc. , Woodridge, Illinois 

 

Request:  Authorization for the Chief Procurement Officer to increase contract 

 

Good(s) or Service(s):  Printing and Mailing of Voter Information

 

Original Contract Period:  1/17/2014 - 1/16/2016

 

Proposed Contract Period Extension:  N/A 

 

Total Current Contract Amount Authority:  $254,055.00

 

Original Approval (Board or Procurement):  1/17/2014, $123,880.00

 

Previous Board Increase(s) or Extension(s):  11/18/2015, $130,175.00, 1/17/2016 - 1/16/2017

 

Previous Chief Procurement Officer Increase(s) or Extension(s):  N/A

 

This Increase Requested:  $19,600.00

 

Potential Fiscal Impact:  FY 2016 $19,600.00

 

Accounts:  524-240 External Graphics and Reproduction Services

 

Contract Number(s):  1335-13044

 

Concurrences:

The vendor has met the Minority-and Women-owned Business Enterprise Ordinance via full MWBE waiver.

 

The Chief Procurement Officer concurs.

 

Summary:  This increase will allow the Cook County Clerk to print an additional 600,000 voter information mailers to eligible households in Cook County.  The mailers contain information on Early Voting Locations, Election Day Polling Place and Voter Registration Status as well as helpful information on voting and how to learn more about candidates on the ballot.  The increase in quantity is a result of Election Day Registration laws requiring all households to receive information on their polling place locations.

 

This contract was awarded through a competitive bidding process in accordance with the Cook County Procurement Code.  J.J. Collins Sons, Inc. was the lowest, responsive and responsible bidder.

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