title
PROPOSED CONTRACT
Department(s): County Clerk - Election Department
Vendor: Election Works, Inc., Geneva, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Electronic Pollbook Workstations and Protective Cases
Contract Value: $978,006.00
Contract period: 10/28/2016 - 10/27/2018
Potential Fiscal Year Budget Impact: FY 2016 $411,792.00, FY 2017 $296,214.00, FY2018 $270,000.00
Accounts: 1652401607-521 Institutional Equipment, 524-260 Professional Services, 524-388 Computer Operation Supplies
Contract Number(s): 1635-15205
Concurrences:
The contract-specific goal set on this contract was zero.
The Chief Procurement Officer concurs.
Summary: This contract will provide a universal carrier setup that will alleviate the need for Election Judges to assemble electronic pollbook peripherals and components. By receiving a fully-functioning electronic pollbook system, the risk of error on the part of the Election Judge is nearly eliminated. The carrier would have profound benefits on Election Day by reducing errors in the precinct, simplifying the voting process for both voters and judges, and reducing the troubleshooting time by in-field and call center technicians. An “always-on” electronic pollbook system allows for real-time tracking of voting issues and notifications of possible issues in the precincts.
Competitive bidding procedures were followed in accordance with the Cook County Procurement Code. Bids were solicited for electronic pollbook workstations and protective cases. Election Works, Inc. was the lowest, responsive and responsible bidder.
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