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PROPOSED CONTRACT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Toshiba Business Solutions a division of Toshiba America Business Solutions, Inc., Arlington Heights, Illinois Irvine, California
Request: Authorization for the Chief Procurement Officer to enter into and execute contract
Good(s) or Service(s): Leasing of Multi-Function Digital Copiers/Printers (MFD)
Contract Value: $5,273,091.00
Contract period: 1/1/2017 - 12/31/2021 with two (2) one (1) year renewal options
Potential Fiscal Year Budget Impact: FY 2017 $681,939.00, FY 2018 $1,147,788.00, FY 2019 $1,147,788.00, FY 2020 $1,147,788.00, FY 2021 $1,147,788.00
Accounts: 490-630
Contract Number(s): 1630-15529
Concurrence(s):
The vendor has met the Minority - and Women-owned Business Enterprise Ordinance via direct participation.
The Chief Procurement Officer concurs.
Summary: The Bureau of Technology seeks approval of Contract No. 16390-15529 with Toshiba America Business Solutions, Inc. for leasing of Multi-Function Digital Copiers/Printers (MFD). The contract provides Countywide access to Copiers/Printers in addition to consumables (excluding paper), service and support. If approved, the contract will replace two pre-existing agreements.
Competitive bidding procedures were followed in accordance with the Cook County Procurement Code. Toshiba America Business Solutions, Inc. was the lowest, responsive and responsible bidder.
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