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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology and Bureau of Human Resources
Vendor: Oracle America, Inc., Redwood Shores, California
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): Oracle E-Business Suite and Talent Software, Licenses, and Hosting Services
Current Contract Period: 1/22/2015 - 1/21/2020 with five (5) one (1)-year renewal options
Proposed Contract Extension Period: N/A
Total Current Contract Amount Authority: $12,821,331.50
Original Approval (Board or Procurement): 2/10/2015, $12,150,000.00
Previous Board Increase(s) or Extension(s): 2/10/2016 $671,331.50 (for addition of ESB licenses)
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
This Increase Requested: $5,550,901.40
Potential Fiscal Impact: FY 2017: $2,299,962.80; FY 2018: $1,644,277.80; FY 2019 $1,419,160.80; FY 2020: $187,500.00
Accounts: E-Business Suite Software and Licenses: (490/441, $1,313,000.00); (Capital/Project #: 22432, $732,000.00)
Talent Software and Hosting Services: (032-441, $990,338.40)
Contract Number(s): 1390-12899
Concurrences:
The contract-specific goal set on this contract was zero.
The Chief Procurement Officer concurs.
Summary: The Bureau of Technology requests approval of two amendments to Contract no. 1390-12899 with Oracle America, Inc. to 1) exercise the County’s Universal License Agreement (“ULA”) expansion option, and 2) add Oracle’s Talent Software and Hosting Services to the product pool of the County’s agreement.
The ULA is a component of the overarching Contract that allows the County to establish its license consumption levels before entering maintenance mode. Because the County is currently implementing multiple large Oracle-based projects with varying go-live dates through 2020, such as Enterprise Resource Planning, Integrated Property, and the Enterprise Service Bus, it is important that the County exercises its ULA expansion option in order to accommodate the license consumption required by these projects in the coming years.
The Oracle Talent Software and Hosting Services element represent the products purchased by Oracle from Taleo Corporation, which the County previously purchased from Taleo Corporation under Contract No. 09-41-351 in 2009 to provide automated recruiting, hiring, and onboarding for the County, Health and Hospital System, Separately Elected Officials and Forest Preserve District.
The contract was awarded through the Request for Proposals (RFP) process in accordance with the Cook County Procurement Code. Oracle America, Inc. was awarded this contract based on established evaluation criteria.
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