File #: 17-1828    Version: 1 Name: Cook County Suburban Publishers, Inc., Chicago, Illinois
Type: Contract Status: Approved
File created: 2/14/2017 In control: Board of Commissioners
On agenda: 3/22/2017 Final action: 3/22/2017
Title: PROPOSED CONTRACT AMENDMENT Department(s): Cook County Assessor's Office and Cook County Clerk's Office Vendor: Cook County Suburban Publishers, Inc., Chicago, Illinois Request: Authorization for the Chief Procurement Officer to renew and increase contract Good(s) or Service(s): State Mandated Publications for Suburban Townships in Cook County Original Contract Period: 7/1/2016 - 6/30/2017, with two (2), one (1) year renewal options Proposed Contract Period Extension: 7/1/17 - 6/30/2018 Total Current Contract Amount Authority: $879,170.45 Original Approval (Board or Procurement): 6/29/2016, $879,170.45 Previous Board Increase(s) or Extension(s): N/A Previous Chief Procurement Officer Increase(s) or Extension(s): N/A This Increase Requested: $808,385.05 Potential Fiscal Impact: FY 2017 $646,792.08; FY 2018 $161,592.97 Accounts: 040-245 Advertising; 524-245 Advertising Contract Number(s): 1623-15293 Concurrences: The contract-specific goal set on th...
Indexes: (Inactive) DAVID ORR, County Clerk, (Inactive) JOSEPH BERRIOS, Cook County Assessor

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PROPOSED CONTRACT AMENDMENT

 

Department(s):  Cook County Assessor’s Office and Cook County Clerk’s Office

 

Vendor:  Cook County Suburban Publishers, Inc., Chicago, Illinois

 

Request:  Authorization for the Chief Procurement Officer to renew and increase  contract 

 

Good(s) or Service(s):  State Mandated Publications for Suburban Townships in Cook County  

 

Original Contract Period:  7/1/2016 - 6/30/2017, with two (2), one (1) year renewal options

 

Proposed Contract Period Extension:  7/1/17 - 6/30/2018

 

Total Current Contract Amount Authority:  $879,170.45

 

Original Approval (Board or Procurement):  6/29/2016, $879,170.45

 

Previous Board Increase(s) or Extension(s):  N/A

 

Previous Chief Procurement Officer Increase(s) or Extension(s):  N/A

 

This Increase Requested:  $808,385.05

 

Potential Fiscal Impact:  FY 2017 $646,792.08; FY 2018 $161,592.97

 

Accounts:  040-245 Advertising; 524-245 Advertising

 

Contract Number(s):  1623-15293

 

Concurrences:

The contract-specific goal set on this contract was zero.

 

The Chief Procurement Officer concurs.

 

Summary:  This increase and first of two (2), one (1) year renewal options will allow the Cook County Assessor’s Office to continue to satisfy the statutory requirements set forth in 35 ILCS 200/12-20 and 715 ILCS 10/1 which require assessments to be published at the same time for the North and South suburban townships.  Cook County Suburban Publishers, Inc. can publish the North and South suburban townships under one umbrella.

 

This contract will also allow the Cook County Clerk’s Office to continue to satisfy the statutory requirements set forth in Article 12 of the Election Code, 10 ILCS 5/12-1 et seq. which requires the Cook County Clerk’s Office to place notices in a minimum of two newspapers for each suburban municipality in the election jurisdiction on the same day and for the same duration of time.  If multiple vendors are involved, there could be a scenario where some newspapers in certain municipalities have different publication dates.  This would result in a loss of coordination of the notices and possible confusion among the voters.  Therefore, it is necessary to have one source that can publish notices in all election municipalities on the same day.  Cook County Suburban Publishers, Inc. can provide the necessary geographical coverage and guarantee that notices are placed in the correct papers on the same day.

 

This contract was awarded as a Sole Source procurement pursuant to Section 34-139 of the Cook County Procurement Code.

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