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File #: 17-2448    Version: Name: Transfer of Funds DHSEM 3/2017
Type: Transfer of Funds Status: Approved
File created: 3/23/2017 In control: Emergency Management and Regional Security
On agenda: 4/12/2017 Final action: 4/12/2017
Title: SUBSTITUTE TO FILE 17-2448 COOK COUNTY BOARD OF COMMISSIONERS MEETING 4/12/2017 Presented by: MARK EDINGBURG, Interim Executive Director, Department of Homeland Security and Emergency Management PROPOSED TRANSFER OF FUNDS Department: Department of Homeland Security and Emergency Management (DHSEM) Request: Transfer of Funds Reason: This Transfer of Funds is requested due to insufficient funding to support critical DHSEM programs. Review and reconciliation of grant programs resulted in the need to realign funding sources for expenditures that were ineligible to be funded through specific grant programs. From Account(s): 499-814 Appropriation Adjustments, $1,603,432.66 To Account(s): 265-110 Salaries & Wages of Regular Employees $526,998.22; 265-186 Training Program Staff Personnel $3,713.27; 265-190 Transportation & Other Travel Expenses for Employees - $3,275.14; 265-228 Delivery Services $186.33; 265-260 Professional & Managerial Services $521,510.20; 265-320 Wearing Appare...
Indexes: (Inactive) MARK EDINGBURG, Interim Executive Director, Department of Homeland Security and Emergency Management

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SUBSTITUTE TO FILE 17-2448

COOK COUNTY BOARD OF COMMISSIONERS MEETING

4/12/2017

 

 

Presented by: MARK EDINGBURG, Interim Executive Director, Department of Homeland Security and Emergency Management

 

PROPOSED TRANSFER OF FUNDS

 

Department: Department of Homeland Security and Emergency Management (DHSEM)

 

Request:  Transfer of Funds

 

Reason:  This Transfer of Funds is requested due to insufficient funding to support critical DHSEM programs.  Review and reconciliation of grant programs resulted in the need to realign funding sources for expenditures that were ineligible to be funded through specific grant programs.

 

From Account(s):                     499-814 Appropriation Adjustments, $1,603,432.66

 

To Account(s): 265-110 Salaries & Wages of Regular Employees $526,998.22; 265-186 Training Program Staff Personnel $3,713.27; 265-190 Transportation & Other Travel Expenses for Employees - $3,275.14; 265-228 Delivery Services $186.33; 265-260 Professional & Managerial Services $521,510.20; 265-320 Wearing Apparel $89,243.62; 265-333 Institutional Supplies $4,900.86; 265-350 Office Supplies $780.49; 265-390 Supplies & Materials Not Otherwise Classified $75,317.38; 265-391 Miscellaneous Supplies & Materials $4,485.25; 265-441 Maintenance & Repair - Data Processing Equipment & Software $340,404.35; 265-444 Maintenance & Repair of Automotive Equipment $20,070.77; 265-445 Operation of Automotive Equipment $190.00; and 265-530 Office Furnishings & Equipment $12,356.78.

 

Total Amount of Transfer:  $1,603,432.66

 

On what date did it become apparent that the receiving account would require an infusion of funds in order to meet current obligations?  What was the balance in the account on that date, and what was the balance 30 days prior to that date?

 

The awareness date was 11/30/16.

 

Account Number

Account Description

Balance as of 11/30/16

Balance as of 10/30/16

265-110

Salaries & Wages of Regular Employees

$844,227.56

$330,438.75

265-186

Training Program Staff Personnel

($1,249.22)

$10,901.15

265-190

Transportation & Other Travel Expenses for Employees

 $4,572.71

 $5,402.57

265-228

Delivery Services

$350.75

$421.65

265-260

Professional & Managerial Services

($239,149.43)

$2,989.50

265-320

Wearing Apparel

$11,687.08

($3,015.33)

265-333

Institutional Supplies

$703.70

$1,454.25

265-350

Office Supplies

$7,744.05

$15,677.54

265-390

Supplies & Materials Not Otherwise Classified

$         ----

$        ----

265-391

Miscellaneous Supplies & Materials

$         ----

$        ----

265-441

Maintenance & Repair - Data Processing Equipment & Software

$8,087.28

$12,251.99

265-444

Maintenance & Repair of Automotive Equipment

$10,638.90

$9,760.48

265-445

Operation of Automotive Equipment

($15,269.83)

$17,855.25

265-530

Office Furnishings & Equipment

$         ----

$        ----

 

How was the account used for the source of transferred funds identified?  List any other accounts that were also considered (but not used) as the source of the transferred funds.

 

Budget and Management Services provided the identified accounts upon request and justification from the Agency.  Per Budget Resolution Section 26, the Final Adopted Appropriation is set at 97% for budgetary units.  The Budget and Management Services Director establishes quarterly allotments of non-personnel spending and has the discretion to transfer a portion of the holdback upon justification.  There were no other available accounts to facilitate this transfer.

 

Identify any projects, purchases, programs, contracts, or other obligations that will be deferred, delayed, or canceled as a result of the reduction in available spending authority that will result in the account that funds are transferred from.

 

None. 

 

If the answer to the above question is “none” then please explain why this account was originally budgeted in a manner that caused an unobligated surplus to develop at this point in the fiscal year.

 

The funding identified is a transfer of a portion of the holdback established at the beginning of the year.  This holdback is an authorized allotment schedule adjustment per Section 26 of the Budget Resolution. 

 

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