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File #: 17-3096    Version: 1 Name: Whitlock Proposed Contract
Type: Contract Status: Approved
File created: 4/26/2017 In control: Board of Commissioners
On agenda: 5/10/2017 Final action: 5/10/2017
Title: PROPOSED CONTRACT Department(s): Homeland Security and Emergency Management Vendor: Audio Fidelity Communications Corporation, Richmond, Virginia Request: Authorization for the Chief Procurement Officer to enter into and execute Good(s) or Service(s): Maintenance and Warranty of Emergency Operations Center (EOC) Audio and Visual Equipment Contract Value: $698,951.19 Contract period: 6/1/2017 - 5/31/2020, with two (2), one (1) year renewal options Potential Fiscal Year Budget Impact: FY 2017 $142,705.04, FY 2018 $212,418.46, FY 2019 $227,568.46, FY 2020 $116,259.23 Accounts: 769-441 - Maintenance and Repair of Data Processing Equipment and Software Contract Number(s): 1650-15465 Concurrences: The contract-specific goal set on this contract was zero. The Chief Procurement Officer concurs. Summary: The Cook County Department of Homeland Security (DHSEM) is requesting authorization for the Chief Procurement Officer to enter into a contract with Audio Fidelity Communic...
Indexes: (Inactive) MARK EDINGBURG, Interim Executive Director, Department of Homeland Security and Emergency Management
title
PROPOSED CONTRACT

Department(s): Homeland Security and Emergency Management

Vendor: Audio Fidelity Communications Corporation, Richmond, Virginia

Request: Authorization for the Chief Procurement Officer to enter into and execute

Good(s) or Service(s): Maintenance and Warranty of Emergency Operations Center (EOC) Audio and Visual Equipment

Contract Value: $698,951.19

Contract period: 6/1/2017 - 5/31/2020, with two (2), one (1) year renewal options

Potential Fiscal Year Budget Impact: FY 2017 $142,705.04, FY 2018 $212,418.46, FY 2019 $227,568.46, FY 2020 $116,259.23

Accounts: 769-441 - Maintenance and Repair of Data Processing Equipment and Software

Contract Number(s): 1650-15465

Concurrences:
The contract-specific goal set on this contract was zero.

The Chief Procurement Officer concurs.

Summary: The Cook County Department of Homeland Security (DHSEM) is requesting authorization for the Chief Procurement Officer to enter into a contract with Audio Fidelity Communications Corporation for maintenance and warranty of audio and visual system support at the Cook County Emergency Operations Center.

This fully integrated system includes teleconference, videoconference, internal and external connectivity along with a cable television distribution system, Christie MicroTile walls and Jupiter video matrix distribution systems for the Center and several conference rooms including the County Board President's meeting room. Using this technology allows DHSEM to integrate this functionality with DHSEM's facilities throughout Cook County. Audio Fidelity Communications Corporation designed and built this highly-integrated, state-of-the-art audio and visual system, which will serve Cook County in times of emergency, disaster and training. It is imperative that the same highly qualified team that engineered and implemented this system is the team of technicians that maintains and repairs it when in need.

This is a Sole Source procurement pursuant to ...

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