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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology and Various Cook County Agencies
Vendor: System Solutions, Inc., Northbrook, Illinois
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Standard Specification Hardware (Lot A) and Hardware Maintenance (Lot C)
Original Contract Period: 7/1/2012 - 6/30/2015, with two (2), one (1) year renewal options5
Proposed Contract Extension Period: 7/1/2017 - 6/30/2018 (Lot A)
Total Current Contract Amount Authority: $13,189,457.10 (Lot A); $3,894,976.56 (Lot C)
Original Approval (Board or Procurement): 6/5/2012, $13,189,457.10 (Lot A); $1,424,976.56 (Lot C)
Previous Board Increase(s) or Extension(s): 10/8/2014, $1,630,000.00 (Lot C); 4/13/2016 $840,000.00 (Lot C), and 7/1/2016 - 6/30/2017 (Lot A & Lot C)
Previous Chief Procurement Officer Increase(s) or Extension(s): 5/6/2015, 7/1/2015 - 6/30/2016 (Lot A & Lot C)
This Increase Requested: $530,000.00 (Lot C)
Potential Fiscal Impact: FY 2017 $530,000.00
Accounts: 499-441
Contract Number(s): 11-84-167A and 11-84-167C
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation.
The Chief Procurement Officer concurs.
Summary: This one (1) year contract extension for Lot A and an increase to Lot C System Solutions, Inc. will continue to provide standard hardware and necessary maintenance services while the County transitions to a new maintenance agreement and allow adequate time to complete the Request for Proposer (RFP) process for Lot A items. Lots. Lot A allows County agencies to procure specification hardware while Lot C provides as-needed maintenance and repair of Countywide computer hardware equipment.
These contracts were awarded through a competitive reverse auction procedure in accordance with the Cook County Procurement Code. System Solutions, Inc was the lowest, responsive and responsible bidder.
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