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PROPOSED TRANSFER OF FUNDS
Department: Cook County Medical Examiner
Request: To approve a transfer of funds request.
Reason: This is for a needed upgrade to the Radiology Department. Currently, that department is operating under Windows XP which is no longer supported. Switching operating systems would be more costly than this upgrade in order to be compatible with new full body low-dose x-ray equipment. This transfer is needed to cover this project.
From Account(s): 259-360, $10,000.00; 259-320, $5,000.00; 259-355, $5,000.00; 259-449, $5,000.00.
To Account(s): 259-367, $25,000.00;
Total Amount of Transfer: $25,000.00
On what date did it become apparent that the receiving account would require an infusion of funds in order to meet current obligations? What was the balance in the account on that date, and what was the balance 30 days prior to that date?
On 6/15/2017 it became apparent that the Medical Examiner’s capital project did not fall under the guidelines of capital projects and these funds needed to come out of operating funds. The balance in that account was $16,849.00 and it was the same 30 days prior to that date.
How was the account used for the source of transferred funds identified? List any other accounts that were also considered (but not used) as the source of the transferred funds.
The accounts used as the sources of the transferred funds were identified by the budget appropriations. The Medical Examiner’s Office examined the budget and re-prioritized funds that could be used to fund this needed radiology project.
Identify any projects, purchases, programs, contracts, or other obligations that will be deferred, delayed, or canceled as a result of the reduction in available spending authority that will result in the account that funds are transferred from.
The Medical Examiner’s Office does not believe there will be any other purchases, projects, programs or contracts that will be significantly delayed or canceled as a result of this transfer.
If the answer to the above question is “none” then please explain why this account was originally budgeted in a manner that caused an unobligated surplus to develop at this point in the fiscal year.
Depending on the operations of the Medical Examiner’s office, budget appropriations vary from year to year. Those projections are based on data examined from the previous fiscal year in which the next year’s projections are made. Because of the nature of our business, it is difficult to accurately project the number of cases from year to year, so the Medical Examiner builds in a small reserve into the budget so we can continue to operate in an efficient and cost effective manner.
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