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PROPOSED CONTRACT AMENDMENT
Department(s): Clerk of the Circuit Court, Department of Corrections, Law Office of the Public Defender, Adult Probation Department, Office of the State’s Attorney, Office of the Assessor
Vendor: Paper Solutions, Cedar Rapids, Iowa
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Printing and Manufacturing of Court File Jackets and Folders
Original Contract Period: 8/16/2015 - 8/15/2017, with two (2), one (1)-year renewal options.
Proposed Contract Period Extension: 8/16/2017 - 8/15/2018
Total Current Contract Amount Authority: $1,456,855.00
Original Approval (Board or Procurement): 7/29/2015, $1,456,855.00
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
This Increase Requested: $756,992.75
Potential Fiscal Impact:
FY2017: $78,679.45; FY2018: $678,313.30
Clerk of the Circuit Court FY2017: $0.00; FY2018: $486,605.25,
Department of Corrections FY2017: $22,791.45; FY2018: $31,908.05,
Law Office of the Public Defender FY2017: $0.00; FY2018: $7,000.00,
Adult Probation Department FY2017: $0.00; FY2018: $40,000.00,
Office of the State’s Attorney FY2017: $25,000.00; FY2018: $75,000.00,
Office of the Assessor FY2017: $30,888.00; FY2018: $37,800.00
Accounts:
Clerk of the Circuit Court (335-240)
Department of Corrections (239-333)
Law Office of the Public Defender (260-350)
Adult Probation Department (532-240)
Office of the State’s Attorney (250-240)
Office of the Assessor (040-240)
Contract Number(s): 1535-14434
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation and partial MBE and WBE waiver.
The Chief Procurement Officer concurs.
Summary: This increase and first of two (2), one (1) year renewal options will allow continued production of court file jackets for the Office of the Clerk of the Circuit Court and other County Agencies.
This contract was awarded through competitive bidding procedures were followed in accordance with the Cook County Procurement Code. Paper Solutions was the lowest, responsive and responsible bidder.
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