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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: System Solutions, Inc., Northbrook, Illinois
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): Standard Specification Hardware (Lot A) and Hardware Maintenance (Lot C )
Original Contract Period: 7/1/2012 - 6/30/2015, with two (2), one (1) year renewal options
Proposed Contract Extension Period: N/A
Total Current Contract Amount Authority: $13,189,457.10 (Lot A); $4,424,976.56 (Lot C)
Original Approval (Board or Procurement): 6/5/2012, $13,189,457.10 (Lot A); ($1,424,976.56 (Lot C)
Previous Board Increase(s) or Extension(s): 10/8/2014, $1,630,000.00 (Lot C); 4/13/2016 $840,000.00 (Lot C), and 7/1/2016 - 6/30/2017 (Lot A & Lot C); 6/28/17 $530,000.00 (Lot C), 7/1/2017 - 6/30/2018 (Lot A)
Previous Chief Procurement Officer Increase(s) or Extension(s): 5/6/2015, 7/1/2015 - 6/30/2016
This Increase Requested: $3,100,000.00 (Lot A)
Potential Fiscal Impact: FY 2017 $1,150,780.00, FY 2018 $1,949,220.00
Accounts:
FY17:
Office of the Chief Judge $450,000.00: 11569.1310.17825.560226, Project ID: 21164
Office of the Chief Judge $13,000.00: 11569.1310.17825.560226, Project ID: 21165
Office of the Chief Judge $40,780.00: 11569.1310.17825.560226, Project ID: 21166
Bureau of Technology $620,000.00: 11569.1009.17825.560227, Project ID: 21411
Treasurer $27,000.00: 11856.1060.20415.560226, Project ID: 22368
FY18:
Clerk of the Circuit Court $1,250,000.00
Office of the Chief Judge $396,220.00
Bureau of Technology $275,000.00
Treasurer $28,000.00
Contract Number(s): 11-84-167A and 11-84-167C
Concurrences:
The contract-specific goal set on this contract was zero.
The Chief Procurement Officer concurs.
Summary: This increase accommodates standard specification hardware purchases by the Clerk of the Circuit Court, Bureau of Technology, Office of the Chief Judge, and Treasurer. Utilization of the existing contract will allow completion and publication of a new replacement RFP.
These contracts were awarded through a competitive reverse auction procedure in accordance with the Cook County Procurement Code. System Solutions, Inc was the lowest, responsive and responsible bidder.
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