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PROPOSED CONTRACT AMENDMENT (VEHICLE PURCHASE)
Department(s): Bureau of Technology, Department of Facilities Management, Public Defender
Vendor: Sutton Ford, Inc., Matteson, Illinois
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Ford Vans
Original Contract Period: 12/1/2015 - 11/30/2016, with two (2), one (1) year renewal options
Proposed Contract Period Extension: 12/1/2017 - 11/30/2018
Total Current Contract Amount Authority: $325,903.73
Original Approval (Board or Procurement): 11/18/2015, $$235,903.73
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): $1/6/2017, 12/1/16-11/30/2017, $90,000.00
This Increase Requested: $204,330.05
Potential Fiscal Impact: FY 2017 $204,330.05
Accounts:
Bureau of Technology $99,787.28: 11620.1009.21190.560266, Project: 22437
Facilities Management $80,057.76: 11620.1200.10387.560266, Project: 22446
Public Defender $24,485.01: 11620.1260.21190.560266, Project: 22452
Contract Number(s): 1545-14506
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation and full WBE waiver.
The Chief Procurement Officer Concurs.
The Vehicle Steering Committee concurs with this recommendation.
Summary: This increase and second of two (2) one year renewal options will allow the aforementioned departments to purchase three (3) transit cargo vans and five (5) transit passenger wagons.
This contract was awarded through the competitive bidding process in accordance with the Cook County Procurement Code. Sutton Ford, Inc., was the lowest, responsive, and responsible bidder.
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