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PROPOSED TRANSFER OF FUNDS
Department: Clerk of the Circuit Court
Request: Transfer of Funds within Account 11318.1335
Reason: Funds are needed in the Clerk of the Circuit Court Accounts in order to make adequate funds available for license subscription and professional services for an OCR server which will convert extracted files from OnBase to searchable PDF Files.
From Account(s): 11318.520490 (Graphic & Reproduction Services) $45,000.00
To Account(s): 11318.520830 (Professional Services) $45,000.00
Total Amount of Transfer: $45,000.00
On what date did it become apparent that the receiving account would require an infusion of funds in order to meet current obligations? What was the balance in the account on that date, and what was the balance 30 days prior to that date?
8/24/2017; $17,000.00; $17,000.00
How was the account used for the source of transferred funds identified? List any other accounts that were also considered (but not used) as the source of the transferred funds.
Account 11318.520490 was identified for the funds transfer as funds became available due to a contract modification for File Jackets that made funds available.
Identify any projects, purchases, programs, contracts, or other obligations that will be deferred, delayed, or canceled as a result of the reduction in available spending authority that will result in the account that funds are transferred from.
None
If the answer to the above question is “none” then please explain why this account was originally budgeted in a manner that caused an unobligated surplus to develop at this point in the fiscal year.
Account 11318-520490 was initially appropriately budgeted but unobligated surplus developed in the account due to a contract modification that reduced the cost of File Jackets.
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