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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Juvenile Probation and Court Services, Circuit Court of Cook County
Vendor: cFive Solutions, Inc., Newport Beach, California
Request: Authorization for the Chief Procurement Officer to increase and amend contract
Good(s) or Service(s): Case Management System Solution
Original Contract Period: 4/6/2016 - 4/5/2021, with two (2) one (1) year renewal options
Proposed Contract Extension Period: N/A
Total Current Contract Amount Authority: $3,582,250.64
Original Approval (Board or Procurement): 3/23/2016, $3,582,250.64
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
This Increase Requested: $3,023,268.25
Potential Fiscal Impact: FY 2018 $1,310,480.00, FY 2019 $1,712,788.25
Accounts: Capital-11569.1326.17825.560227.00000.00000
Contract Number(s): 1318-13264
Concurrences:
The vendor has met the Minority- and Women-owned Enterprise Business Ordinance via direct participation and partial MWBE waiver.
The Chief Procurement Officer concurs.
Summary: This increase will allow for the addition of Juvenile Probation Department and Court Services Department to the current contract with the Adult Probation Department and Social Service Department. cFive Solutions, Inc. will provide the Juvenile Probation Case Management Module that will replace the Juvenile Probation Department's Juvenile Enterprise Management System (JEMS) that resides on the County's AS/400 and managed by Ensono (formerly Axiom). The County is seeking to end the AS/400 contract by April of 2019 that requires the Juvenile Probation and Court Services Department to migrate to a new windows based system. This amendment will create a single, unified, probation case management system for Cook County.
The contract was awarded through the Request for Proposal (RFP) process in accordance with the Cook County Procurement Code. cFive Solutions, Inc. was selected based on the established evaluation criteria.
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