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File #: 18-1965    Version: 1 Name: Zipcar Inc., Boston, Massachusetts
Type: Contract Amendment Status: Approved
File created: 1/25/2018 In control: Board of Commissioners
On agenda: 6/6/2018 Final action: 6/6/2018
Title: PROPOSED CONTRACT AMENDMENT Department(s): Bureau of Administration Vendor: Zipcar Inc., Boston, Massachusetts Request: Authorization for the Chief Procurement Officer to extend and increase contract Good(s) or Service(s): Car Sharing and Fleet Management Services Original Contract Period: 8/2/2012 - 1/11/2014 Proposed Contract Period Extension: 1/12/2018 - 1/11/2019 Total Current Contract Amount Authority: $186,014.20 Original Approval (Board or Procurement): 8/2/2012, $39,927.35 Previous Board Increase(s) or Extension(s): 6/10/2015, 1/12/2015 - 1/11/2017, $86,880.56; 4/12/2017, 1/12/2017 - 1/11/2018, $16,800.00 Previous Chief Procurement Officer Increase(s) or Extension(s): 11/7/2014, $42,406.25, 1/12/2014 - 1/11/2015 This Increase Requested: $25,000.00 Potential Fiscal Impact: FY 2018 $22,115.40; FY 2019 $2,884.60 Accounts: 11000.1011.33830.520830 Contract Number(s): 12-28-277 Concurrences: The vendor has met the Minority-and Women-owned ...
Indexes: (Inactive) MARTHA MARTINEZ, Chief Administrative Officer, Bureau of Administration
title
PROPOSED CONTRACT AMENDMENT

Department(s): Bureau of Administration

Vendor: Zipcar Inc., Boston, Massachusetts

Request: Authorization for the Chief Procurement Officer to extend and increase contract

Good(s) or Service(s): Car Sharing and Fleet Management Services

Original Contract Period: 8/2/2012 - 1/11/2014

Proposed Contract Period Extension: 1/12/2018 - 1/11/2019

Total Current Contract Amount Authority: $186,014.20

Original Approval (Board or Procurement): 8/2/2012, $39,927.35

Previous Board Increase(s) or Extension(s): 6/10/2015, 1/12/2015 - 1/11/2017, $86,880.56; 4/12/2017, 1/12/2017 - 1/11/2018, $16,800.00

Previous Chief Procurement Officer Increase(s) or Extension(s): 11/7/2014, $42,406.25, 1/12/2014 - 1/11/2015

This Increase Requested: $25,000.00

Potential Fiscal Impact: FY 2018 $22,115.40; FY 2019 $2,884.60

Accounts: 11000.1011.33830.520830

Contract Number(s): 12-28-277

Concurrences:
The vendor has met the Minority-and Women-owned Business Enterprise Ordinance via full MBE and full WBE waiver with indirect participation.

The Chief Procurement Officer concurs.

Summary: This increase and extension will allow Cook County to continue providing car sharing services to Cook County employees. The Bureau of Administration implemented the Shared Fleet Program in 2012. Zipcar, Inc.'s technology is currently installed in 18 Shared Fleet vehicles which allow Cook County employees to reserve vehicles on an as-needed basis using an online system. This technology and system allow Cook County to track mileage and location information for all travel using these vehicles. Currently, 38 departments utilize the Shared Fleet Program.

Additionally, Cook County employees can utilize Zipcar, Inc.'s vehicles when Shared Fleet vehicles are not available or if it is determined that it is more cost effective based on the type of trip and the amount of time the vehicle is required. This contract is being extended to allow th...

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