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File #: 18-3203    Version: 1 Name: System Solutions, Inc., Northbrook, Illinois
Type: Contract Amendment (Technology) Status: Approved
File created: 4/11/2018 In control: Board of Commissioners
On agenda: 6/6/2018 Final action: 6/6/2018
Title: PROPOSED CONTRACT AMENDMENT (TECHNOLOGY) Department(s): Bureau of Technology Vendor: System Solutions, Inc., Northbrook, Illinois Request: Authorization for the Chief Procurement Officer to extend and increase contract Good(s) or Service(s): Standard Specification Hardware (Lot A) and Hardware Maintenance (Lot C ) Original Contract Period: 7/1/2012 - 6/30/2015, with two (2), one (1) year renewal options Proposed Contract Extension Period: 7/1/2018 - 6/30/2019 (Lot A) Total Current Contract Amount Authority: $16,289,457.10 (Lot A); $4,424,976.56 (Lot C) Original Approval (Board or Procurement): 6/5/2012, $13,189,457.10 (Lot A); ($1,424,976.56 (Lot C) Previous Board Increase(s) or Extension(s): 10/8/2014, $1,630,000.00 (Lot C); 4/13/2016, 7/1/2016 - 6/30/2017 (Lot A & Lot C), $840,000.00 (Lot C); 6/28/2017, 7/1/2017 - 6/30/2018 (Lot A & Lot C), $530,000.00 (Lot C); 9/13/2017 $3,100,000.00 (Lot A). Previous Chief Procurement Officer Increase(s) or Extension(s): ...
Indexes: (Inactive) SIMONA ROLLINSON, Chief Information Officer, Bureau of Technology
title
PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)

Department(s): Bureau of Technology

Vendor: System Solutions, Inc., Northbrook, Illinois

Request: Authorization for the Chief Procurement Officer to extend and increase contract

Good(s) or Service(s): Standard Specification Hardware (Lot A) and Hardware Maintenance (Lot C )

Original Contract Period: 7/1/2012 - 6/30/2015, with two (2), one (1) year renewal options

Proposed Contract Extension Period: 7/1/2018 - 6/30/2019 (Lot A)

Total Current Contract Amount Authority: $16,289,457.10 (Lot A); $4,424,976.56 (Lot C)

Original Approval (Board or Procurement): 6/5/2012, $13,189,457.10 (Lot A); ($1,424,976.56 (Lot C)

Previous Board Increase(s) or Extension(s): 10/8/2014, $1,630,000.00 (Lot C); 4/13/2016, 7/1/2016 - 6/30/2017 (Lot A & Lot C), $840,000.00 (Lot C); 6/28/2017, 7/1/2017 - 6/30/2018 (Lot A & Lot C), $530,000.00 (Lot C); 9/13/2017 $3,100,000.00 (Lot A).

Previous Chief Procurement Officer Increase(s) or Extension(s): 5/6/2015, 7/1/2015 - 6/30/2016

This Increase Requested: $5,000,000.00 (Lot A))

Potential Fiscal Impact: FY 2018 $2,083,333.33; FY 2019 $2,916,666.67

Accounts: Countywide, various capital and operating accounts

Contract Number(s): 11-84-167A & C

Concurrences:
The contract-specific goal set on this contract was zero.

The Chief Procurement Officer concurs.

Summary: This increase and extension will allow various using agencies to continue to purchase hardware products. Additional time and increase is necessary because the Bureau of Technology's has reevaluated its hardware reseller procurement strategy. This will allow the Office of the Chief Procurement Officer and the Bureau of Technology to complete a new contract process, and an efficient transition to a new vendor.

This contract was awarded through a competitive reverse auction procedure in accordance with the Cook County Procurement Code. System Solutions, Inc was the lowest, responsive and responsible bidde...

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