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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Enterprise Resource Planning (ERP)
Vendor: International Business Machines (IBM) Corporation, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): Software and System Integration and Managed Services for Oracle E-Business Suite ERP Software
Original Contract Period: 9/15/2015 - 9/14/2020
Proposed Contract Extension Period: N/A
Total Current Contract Amount Authority: $75,356,202.00
Original Approval (Board or Procurement): 9/9/2015, $66,546,900.00
Previous Board Increase(s) or Extension(s): 6/28/2017, $6,809,502.00; 7/19/2017, $1,999,782.00
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
This Increase Requested: $1,500,000.00
Potential Fiscal Impact: FY 2018 $1,500,000.00
Accounts: Project #21230: 11569.1029.17825.560227, $1,400,000.00 11000.1490.10155.540137, $100,000.00
Contract Number(s): 1418-14268
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation.
The Chief Procurement Officer concurs.
The Bureau of Technology concurs
Summary: This increase in contract authority will provide the Office of Enterprise Resource Planning with additional testing, reports and functionality need for the new county-wide HR, Payroll and Benefits System. This amendment includes enhanced union dues deduction capabilities to better support locals, in particular with billing and cost recovery. This union dues calculator change also supports an Opt-out option which may be required pending the Janus v. AFSCME decision.
This contract was awarded through a Request for Proposals (RFP) process in accordance with the Cook County Procurement Code. IBM was awarded based on established evaluation criteria.
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