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File #: 18-3718    Version: 1 Name: International Business Machines (IBM) Corporation, Chicago, Illinois
Type: Contract Amendment (Technology) Status: Approved
File created: 5/9/2018 In control: Board of Commissioners
On agenda: 6/6/2018 Final action: 6/6/2018
Title: PROPOSED CONTRACT AMENDMENT (TECHNOLOGY) Department(s): Enterprise Resource Planning (ERP) Vendor: International Business Machines (IBM) Corporation, Chicago, Illinois Request: Authorization for the Chief Procurement Officer to increase contract Good(s) or Service(s): Software and System Integration and Managed Services for Oracle E-Business Suite ERP Software Original Contract Period: 9/15/2015 - 9/14/2020 Proposed Contract Extension Period: N/A Total Current Contract Amount Authority: $75,356,202.00 Original Approval (Board or Procurement): 9/9/2015, $66,546,900.00 Previous Board Increase(s) or Extension(s): 6/28/2017, $6,809,502.00; 7/19/2017, $1,999,782.00 Previous Chief Procurement Officer Increase(s) or Extension(s): N/A This Increase Requested: $1,500,000.00 Potential Fiscal Impact: FY 2018 $1,500,000.00 Accounts: Project #21230: 11569.1029.17825.560227, $1,400,000.00 11000.1490.10155.540137, $100,000.00 Contract Number(s): 1418-14268 ...
Indexes: JILL RUZEVICK, Director, Enterprise Resource Planning (ERP)

title

PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)

 

Department(s):  Enterprise Resource Planning (ERP)  

 

Vendor:  International Business Machines (IBM) Corporation, Chicago, Illinois

 

Request: Authorization for the Chief Procurement Officer to increase contract  

 

Good(s) or Service(s): Software and System Integration and Managed Services for Oracle E-Business Suite ERP Software

 

Original Contract Period:  9/15/2015 - 9/14/2020

 

Proposed Contract Extension Period:  N/A

 

Total Current Contract Amount Authority:  $75,356,202.00 

 

Original Approval (Board or Procurement):  9/9/2015, $66,546,900.00 

 

Previous Board Increase(s) or Extension(s):  6/28/2017, $6,809,502.00; 7/19/2017, $1,999,782.00

 

Previous Chief Procurement Officer Increase(s) or Extension(s):  N/A

 

This Increase Requested:  $1,500,000.00 

 

Potential Fiscal Impact:  FY 2018 $1,500,000.00 

 

Accounts: Project #21230: 11569.1029.17825.560227, $1,400,000.00 11000.1490.10155.540137, $100,000.00 

 

Contract Number(s):  1418-14268

 

Concurrences:

The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation.

 

The Chief Procurement Officer concurs.

 

The Bureau of Technology concurs

 

Summary: This increase in contract authority will provide the Office of Enterprise Resource Planning with additional testing, reports and functionality need for the new county-wide HR, Payroll and Benefits System. This amendment includes enhanced union dues deduction capabilities to better support locals, in particular with billing and cost recovery.  This union dues calculator change also supports an Opt-out option which may be required pending the Janus v. AFSCME decision. 

 

This contract was awarded through a Request for Proposals (RFP) process in accordance with the Cook County Procurement Code.  IBM was awarded based on established evaluation criteria.

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