Share to Facebook Share to Twitter Bookmark and Share
File #: 18-4832    Version: 1 Name: DataBank IMX LLC, Chicago, Illinois
Type: Contract Amendment (Technology) Status: Approved
File created: 7/11/2018 In control: Board of Commissioners
On agenda: 7/25/2018 Final action: 7/25/2018
Title: PROPOSED CONTRACT AMENDMENT (TECHNOLOGY) Department(s): Bureau of Technology Vendor: DataBank IMX LLC, King of Prussia, Pennsylvania Request: Authorization for the Chief Procurement Officer to renew and increase contract Good(s) or Service(s): Re-Engineering and OnBase System Implementation for Tax Research Database Original Contract Period: 8/1/2014 - 7/31/2017 with two (2) one-year renewal options Proposed Contract Extension Period: 8/1/2018 - 7/31/2019 Total Current Contract Amount Authority: $1,211,984.14 Original Approval (Board or Procurement): 7/23/2014, $780,660.00 Previous Board Increase(s) or Extension(s): 2/10/2015, $308,316.14 Previous Chief Procurement Officer Increase(s) or Extension(s): 12/30/2015, $123,008.00; 11/8/2017, 8/1/2017 - 7/31/2018 This Increase Requested: $145,291.00 Potential Fiscal Impact: FY 2018 $145,291.00 Accounts: Treasurer $7,106.00 11854.1060.15050.520830 Bureau of Technology $10,000.00 11000.1009.350...
Indexes: (Inactice) F. THOMAS LYNCH, Interim Chief Information Officer, Bureau of Technology

title

PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)

 

Department(s):  Bureau of Technology  

 

Vendor:  DataBank IMX LLC, King of Prussia, Pennsylvania    

 

Request:  Authorization for the Chief Procurement Officer to renew and increase contract  

 

Good(s) or Service(s):  Re-Engineering and OnBase System Implementation for Tax Research Database 

 

Original Contract Period:  8/1/2014 - 7/31/2017 with two (2) one-year renewal options  

 

Proposed Contract Extension Period:  8/1/2018 - 7/31/2019

 

Total Current Contract Amount Authority:  $1,211,984.14

 

Original Approval (Board or Procurement):  7/23/2014, $780,660.00

 

Previous Board Increase(s) or Extension(s):  2/10/2015, $308,316.14

 

Previous Chief Procurement Officer Increase(s) or Extension(s): 12/30/2015, $123,008.00; 11/8/2017, 8/1/2017 - 7/31/2018

 

This Increase Requested:  $145,291.00 

 

Potential Fiscal Impact:   FY 2018 $145,291.00  

 

Accounts: 

Treasurer                     $7,106.00                     11854.1060.15050.520830

Bureau of Technology                     $10,000.00                     11000.1009.35005.540135

Board of Review                     $19,876.00                     11000.1050.10155.540135

Board of Review                     $108,309.00                     11569.1050.17825.560227 Project 21245

 

Contract Number(s):  1388-12983

 

Concurrences:

The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation.

 

The Chief Procurement Officer concurs.

 

N/A

 

Summary: This increase and second of two (2), one (1) year renewal options will allow DataBank IMX, LLC to provide on-going support, maintenance and professional services to enhance the Board of Review content management system and upgrade the software version used by the Treasurer.

 

This contract was awarded through Request for Proposals (RFP) procedures in accordance with Cook County Procurement Code.  DataBank IMX, LLC was selected based on established evaluation criteria.

end