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PROPOSED TRANSFER OF FUNDS
Department: Clerk of the Circuit Court
Request: Transfer of Funds within Account 11320.1335
Reason: Funds are needed in the Clerk of the Circuit Court's Accounts to make adequate funds available to (a) provide additional funding for overtime requirements (b) to provide funding for postage
From Account(s): 11320-540135 (Working Capital - Maintenance of Data Processing Equipment), $127,500.00
To Account(s): (a) 11320-501211 (Planned Overtime Compensation), $27,500.00; (b) 11320-520260 (Postage), $100,000.00
Total Amount of Transfer: $127,500.00
On what date did it become apparent that the receiving account would require an infusion of funds in order to meet current obligations? What was the balance in the account on that date, and what was the balance 30 days prior to that date?
(a) 10/30/2018; $31,648.62; $31,648.62
(b) 9/28/2018; $0.00; $10,000.00
How was the account used for the source of transferred funds identified? List any other accounts that were also considered (but not used) as the source of the transferred funds.
Account 11320-540135 was identified for the transfer of funds as funds became available due to the implementation of new technologies (E-Filing / Case Management System) that replace previous budgeted software. Hence, purchasing the software is no longer needed.
Identify any projects, purchases, programs, contracts, or other obligations that will be deferred, delayed, or canceled as a result of the reduction in available spending authority that will result in the account that funds are transferred from.
None.
If the answer to the above question is "none" then please explain why this account was originally budgeted in a manner that caused an unobligated surplus to develop at this point in the fiscal year.
The account used for these transfers was initially appropriately budgeted, but unobligated surplus developed in Account 11320-540135 due to the implementation of new techno...
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