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File #: 19-0004    Version: 1 Name: Hyland Software, Inc., Westlatke, Ohio
Type: Contract Amendment (Technology) Status: Approved
File created: 11/7/2018 In control: Board of Commissioners
On agenda: 12/12/2018 Final action: 12/12/2018
Title: PROPOSED CONTRACT AMENDMENT (TECHNOLOGY) Department(s): County Clerk Vendor: Hyland Software, Inc., Westlake, Ohio Request: Authorization for the Chief Procurement Officer to increase contract Good(s) or Service(s): OnBase Enterprise Content Management System Original Contract Period: 10/1/2016 - 9/30/2019, with two (2), one-year renewal options Proposed Contract Extension Period: N/A Total Current Contract Amount Authority: 1,704,377.34 Original Approval (Board or Procurement): 10/5/2016, $1,393,330.70 Previous Board Increase(s) or Extension(s): 1/17/2018, $311,046.64 Previous Chief Procurement Officer Increase(s) or Extension(s): N/A This Increase Requested: $401,900.95 Potential Fiscal Impact: FY 2019 $401,900.95, Accounts: 11569.1110.17825.560227 Contract Number(s): 1618-15637 Concurrences: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation. The Chief Procurement Officer concurs. The...
Indexes: KAREN A. YARBROUGH, County Clerk

title

PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)

 

Department(s):  County Clerk

 

Vendor:  Hyland Software, Inc., Westlake, Ohio

 

Request:  Authorization for the Chief Procurement Officer to increase contract  

 

Good(s) or Service(s):  OnBase Enterprise Content Management System

 

Original Contract Period:  10/1/2016 - 9/30/2019, with two (2), one-year renewal options  

 

Proposed Contract Extension Period:  N/A

 

Total Current Contract Amount Authority:  1,704,377.34

 

Original Approval (Board or Procurement):  10/5/2016, $1,393,330.70

 

Previous Board Increase(s) or Extension(s):  1/17/2018, $311,046.64

 

Previous Chief Procurement Officer Increase(s) or Extension(s):  N/A

 

This Increase Requested:  $401,900.95

 

Potential Fiscal Impact:   FY 2019 $401,900.95,

 

Accounts:  11569.1110.17825.560227

 

Contract Number(s):  1618-15637

 

Concurrences:

The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation.

 

The Chief Procurement Officer concurs.

 

The Chief Information Officer concurs.

 

Summary:  This increase will accommodate the extension of content management system functionality to the County Clerk’s Office.

 

This is a Comparable Government Procurement pursuant to Section 34-140 of the Cook County Procurement Code.  Hyland Software, Inc. was previously awarded a contract through a Request for Proposal (RFP) process by the State of Ohio, Cook County wishes to leverage this procurement effort.

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