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File #: 19-0428    Version: 1 Name: Iron Mountain Management, Inc. d/b/a Iron Mountain Information Management, LLC, Boston, Massachusetts
Type: Contract Amendment (Technology) Status: Approved
File created: 11/27/2018 In control: Board of Commissioners
On agenda: 12/12/2018 Final action: 12/12/2018
Title: PROPOSED CONTRACT AMENDMENT (TECHNOLOGY) Department(s): Bureau of Technology Vendor: Iron Mountain Management, Inc. d/b/a Iron Mountain Information Management, LLC, Boston, Massachusetts Request: Authorization for the Chief Procurement Officer to extend and increase contract Good(s) or Service(s): Off-Site Data Storage and Data Backup and Recovery Original Contract Period: 2/1/2014 - 1/31/2017, with two (2) one (1) year renewal options Proposed Contract Extension Period: 2/1/2019 - 12/31/2020 Total Current Contract Amount Authority: $551,075.00 Original Approval (Board or Procurement): 5/21/2014, $341,014.00 Previous Board Increase(s) or Extension(s): 3/14/2018, 2/1/2018 - 1/31/2019, $115,700.00 Previous Chief Procurement Officer Increase(s) or Extension(s): 11/29/2017, 2/1/2017 - 1/31/2018, $94,361.00 This Increase Requested: $200,060.40 Potential Fiscal Impact: FY 2019 $100,030.20, FY 2020, $100,030.20 Accounts: 11100.1499.10155.5401...
Indexes: F. THOMAS LYNCH, Chief Information Officer, Bureau of Technology

title

PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)

 

Department(s):  Bureau of Technology  

 

Vendor:  Iron Mountain Management, Inc. d/b/a Iron Mountain Information Management, LLC, Boston, Massachusetts  

 

Request:  Authorization for the Chief Procurement Officer to extend and increase contract  

 

Good(s) or Service(s):  Off-Site Data Storage and Data Backup and Recovery

 

Original Contract Period:  2/1/2014 - 1/31/2017, with two (2) one (1) year renewal options

 

Proposed Contract Extension Period:  2/1/2019 - 12/31/2020

 

Total Current Contract Amount Authority:  $551,075.00  

 

Original Approval (Board or Procurement):  5/21/2014, $341,014.00  

 

Previous Board Increase(s) or Extension(s):  3/14/2018, 2/1/2018 - 1/31/2019, $115,700.00  

 

Previous Chief Procurement Officer Increase(s) or Extension(s): 11/29/2017, 2/1/2017 - 1/31/2018, $94,361.00

 

This Increase Requested:  $200,060.40  

 

Potential Fiscal Impact:  FY 2019 $100,030.20, FY 2020, $100,030.20  

 

Accounts:  11100.1499.10155.540137

 

Contract Number(s):  1441-13486

 

Concurrences:

The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via full MWBE waiver.

 

The Chief Procurement Officer concurs.

 

Summary:  This increase and extension will allow Iron Mountain Information Management, LLC to continue managing the data storage tapes for all County offices and agencies in a secure facility.

 

This is a Comparable Government Procurement pursuant to Section 34-140 of the Procurement Code.  Iron Mountain Information Management, LLC was previously awarded a contract by Maricopa County Arizona, through a competitive Request for Proposal process.

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