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PROPOSED CONTRACT AMENDMENT
Department(s): Juvenile Probation and Court Services Department, Circuit Court of Cook County
Vendor: Heartland Alliance, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Professional Shelter Care Facility Services for Court-Involved Youth
Original Contract Period: 2/1/2013 - 1/31/2016
Proposed Contract Period Extension: 2/1/2019 - 1/31/2020
Total Current Contract Amount Authority: $7,785,530.03
Original Approval (Board or Procurement): 1/16/2013 $3,360,035.00
Previous Board Increase(s) or Extension(s): (1/13/2016 $1,523,890.00, 2/1/2016 - 1/31/2017) (1/18/2017 $1,487,360.00, 2/1/2017 - 1/31/2018) (1/17/2018 $1,144,245.03, 2/1/2018 - 1/31/2019)
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
This Increase Requested: $1,239,467.00
Potential Fiscal Impact: FY 2019 $1,028,927.40 FY2020 $210,539.60
Accounts: 1326-15295-521313
Contract Number(s): 11-84-036
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via full MBE/WBE Waiver.
The Chief Procurement Officer concurs.
Summary: On 1/16/2013, the Cook County Board of Commissioners approved Contract # 11-84-036 with Heartland Human Care Services, Inc. for shelter care services for court-involved youth supervised by the Juvenile Probation and Court Services Department. The contract guarantees a minimum daily population of 24 youth at a daily per diem rate of $169.79 per youth. Shelter care is an integral component of the Circuit Court’s Juvenile Detention Alternative Program (JDAI).
Heartland Alliance provides 24-hour, staff- secure shelter care for court involved youth ages 10 to 17. Court involved youth are sent to the Manuel Saura Center located at 2732 North Kedzie Avenue, Chicago, Illinois. On average, the length of stay is thirty (30) days or less. On site programming includes the following services:
-Recreation
-24-hour supervision
-Basic living skills instruction
-Group and individual counseling
-Transportation to and from court
-Referrals to community resources
-Affiliation with local schools
-Clinical services
This request to extend and increase the contract will allow the Juvenile Probation Department to continue to receive uninterrupted services while the Request for Proposal process is completed. The Office of Chief Procurement Officer advertised an RFP for these services, and received proposals on October 26, 2018. These proposals are currently being reviewed/evaluated.
The contract was originally awarded through the Request for Proposal (RFP) process in accordance with the Cook County Procurement Code. Heartland Alliance was selected based on the established evaluation criteria.
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