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PROPOSED CONTRACT AMENDMENT
Department(s): Bureau of Human Resources
Vendor: Audio Fidelity Communications Corporation d/b/a Whitlock, Richmond Virginia
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): audio-visual equipment and installation services
Original Contract Period: 11/15/2016-11/14/2018
Proposed Contract Period Extension: 11/15/2018 - 11/14/2019
Total Current Contract Amount Authority: $140,111.71
Original Approval (Board or Procurement): 11/21/2016, $140,111.71
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
This Increase Requested: $59,228
Potential Fiscal Impact: FY 2019 $59,228
Accounts: 11620.21120.560226.00000.00000
Contract Number(s): 1630-15446
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via full MWBE waiver.
The Chief Procurement Officer concurs.
Summary: The Bureau of Human Resources (or “BHR”) is requesting authorization for the Chief Procurement Officer to extend and increase the existing contract with Audio Fidelity Communications Corporation d/b/a Whitlock. The equipment and installation services to be provided in this contract is for the purpose of upgrading the audio and visual system within the Training Classroom on the 8th floor. The Bureau of Human Resources is responsible for providing various trainings to the employees within the Offices under the President. The upgrades are essential to support the enhancement of the trainings offered through Bureau of Human Resources Training Division.
This is a Comparable Government Procurement pursuant to Section 34-140 of the Procurement Code. The Audio Fidelity Communications Corporation, d/b/a Whitlock, was previously awarded a contract by the City Colleges of Chicago through a publicly advertised Request for Proposal (RFP). Further, the RFP advertised in 2015 included section 1.25 titled “Participation by other Local Government Agencies” which stated other local government agencies may be eligible to purchase through the contract so long as it’s authorized by law or their government body.
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