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PROPOSED CONTRACT AMENDMENT
Department(s): Transportation and Highways
Vendor: Sargents Equipment and Repair Services, Inc; Gilberts, Illinois
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): Provide Inspection, Maintenance, and Repair Services
Original Contract Period: 9/6/2017 - 9/5/2020, with two (2), one (1), year renewal options
Proposed Contract Period Extension: N/A
Total Current Contract Amount Authority: $140,000.00
Original Approval (Board or Procurement): 9/8/2017, $90,000.00
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): 1/5/2018 $50,000.00
This Increase Requested: $75,000.00
Potential Fiscal Impact: FY 2019 $50,000.00; FY 2020 $25,000.00
Accounts: Motor Fuel Tax: 11856.1500.15675.540147
Contract Number(s): 1728-16652
Concurrences:
The contract-specific goal set on this contract was zero.
The Chief Procurement Officer Concurs.
Summary: This contract provides for annual inspection, routine maintenance and repair services on as-needed basis to the conveyor system in the salt dome at the Department of Transportation and Highways District 2, 4 and 5 field offices. Unexpected conveyor belt replacement occurred in November 2017 in District 4 while on February 2018 in District 2. The unexpected repairs consumed majority of the allocated monies for the planned services.
During a routine maintenance, it was also discovered that the chain in the District 5 conveyor system will require replacement. This increase will provide for this chain replacement and the remaining planned service through September 2020.
This contract was awarded pursuant to a publically advertised invitation for bids in accordance with the Cook County Procurement Code. Sargents Equipment and Repair Services, Inc. was the lowest, responsive and responsible bidder.
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