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PROPOSED CONTRACT AMENDMENT
Department(s): Department of Transportation and Highways, Cook County Sheriff’s Office, Department of Facilities Management and the Cook County Clerk’s Office
Vendor: HERC Rentals, Incorporated, Bonita Springs Florida
Request: Authorization for the Chief Procurement Officer to Renew and Increase contract
Good(s) or Service(s): Equipment Rental Services
Original Contract Period: 4/15/2016 - 4/14/2017, with three (3), one (1) year renewal options
Proposed Contract Period Extension: 4/15/2019 - 4/14/2020
Total Current Contract Amount Authority: $3,036,420.00
Original Approval (Board or Procurement): 4/13/2016, $624,200.00
Previous Board Increase(s) or Extension(s): 5/10/2017, $1,725,000.00, 4/15/2017-04/14/2018; 5/16/2018, $687,220.00, 4/15/2018 - 4/14/2019
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
This Increase Requested: $709,165.00
Potential Fiscal Impact:
The Department of Transportation and Highways: FY 2019 $350,000.00, FY 2020 $150,000.00
The Cook County Sheriff’s Office: FY2019 $67,000.00, FY2020 $33,000.00
The Department of Facilities Management: FY 2019 $75,000.00, FY2020 $25,000.00
The Cook County Clerk’s Office: FY 2019 $3,055.00, FY 2020 $6,110.00
Accounts:
The Department of Transportation and Highways, 11856.1500.15675.550100
The Cook County Sheriff’s Office, 11100.1499.10155.540255
The Department of Facilities Management, 11000.1200.12355.550102
The Cook County Clerk’s Office, 11306.1110.35165.550012
Contract Number(s): 1684-15307
Concurrences:
The vendor has met the Minority-and Women-owned Business Enterprise Ordinance via full MWBE waiver.
The Chief Procurement Officer concurs.
Summary: This increase and final of three (3), one (1) year renewal options will enable various Cook County Agencies to continue to rent various equipment to support a shortage of industrial equipment and aging fleet.
This Contract was awarded as a Comparable Government Procurement pursuant to Section 31-140 of the Cook County Procurement Code. Herc Rentals, Inc. was previously awarded a contract through a Request for Proposals (RFP) process through U.S. Communities, a national government purchasing cooperative sponsored by the National Association of Counties (NaCo) and the National Institute of Government Purchasing (NIGP), and in cooperation with North Carolina State University.
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