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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Sheriff’s Bureau of Information Technology
Vendor: Clarity Partners, LLC, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Records Management System
Original Contract Period: 11/1/2016 - 10/31/2019 with two (2) one (1) year renewals
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal period, 11/1/2019 - 10/31/2020
Total Current Contract Amount Authority: $1,070,202.00
Original Approval (Board or Procurement): Board, 10/26/2016, $1,070,202.00
Increase Requested: $598,198.00
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2020 $598,198.00
Accounts: 11100.1217.15050.540136- Maintenance of Data Equipment
Contract Number(s): 1611-15572
Concurrences:
The vendor has met the Minority-and Women-owned Business Enterprise Ordinance via direct participation.
The Chief Procurement Officer concurs.
The Chief Information Officer has reviewed this item and concurs with this recommendation.
Summary: This increase and first of two (2) one (1) year renewals will allow the Sheriff’s Office to continue to receive services and enhancements to the multi-agency criminal Records Management System. These enhancements expand the existing Records Management System functionality and provides new functionality including business intelligence integrations.
This contract was awarded to allow the Sheriff’s Office, in partnership with Chicago Police Department, to customize the Records Management System to digitize the law enforcement records management needs of Cook County.
This contract was awarded as a Sole Source Procurement pursuant to Section 34-139 of the Cook County Procurement Code
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