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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Sheriff’s Bureau of Information Technology
Vendor: Lexipol, LLC, Frisco, Texas
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Knowledge Management System
Original Contract Period: 12/23/2015 - 12/22/2018 with two (2), one (1) year renewals
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal period: 12/23/2019 - 12/22/2020
Total Current Contract Amount Authority: $1,063,863.00
Original Approval (Board or Procurement): 12/16/2015, $846,948.00
Increase Requested: $171,796.75
Previous Board Increase(s): 12/23/2018 - 12/22/2019, $216,915.00
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: 12/23/2018 - 12/22/2019
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY20 $171,796.75
Accounts: 11100.1217.15050.540136
Contract Number(s): 1511-14997
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via full MBE and full WBE waiver.
The Chief Procurement Officer concurs.
The Chief Information Officer has reviewed this item and concurs with this recommendation.
Summary: This increase and final of two (2), one (1) year renewal options will allow Lexipol, LLC, to continue to customize the Sheriff's Office four policy manuals; Sheriff’s Police Department, Department of Corrections, Court Services Department and Administration, on-going policy updates based on legislative mandates, case law, regulations, industry standards, and best practices throughout the country. The renewal will allow us to utilize Lexipol's Daily Training Bulletins (DTBs), scenario-based trainings that are scenario-based trainings that illustrate realistic circumstances that law enforcement personnel faces daily. The DTBs reinforce policy content to minimize the Sheriff's Office liability through defensible policies and procedures. The renewal will also continue to allow the Sheriff's Office access to the library of existing Lexipol's policies and maintain the current policy manuals that provide the Sheriff’s Office work force with clear directives.
This is contract is a Comparable Government Procurement pursuant to Section 34-140 of the Cook County Procurement Code. Lexipol, LLC was previously awarded a contract by the City of Oakland through a competitive Request for Proposals (RFP) process. The Cook County Sheriff’s Office wishes to leverage this procurement effort
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