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File #: 20-0594    Version: 2 Name: Pickens Kane Moving and Storage Co., Chicago, Illinois
Type: Contract Amendment Status: Approved
File created: 12/6/2019 In control: Board of Commissioners
On agenda: 1/16/2020 Final action: 1/16/2020
Title: PROPOSED CONTRACT AMENDMENT Department(s): County Clerk Vendor: Pickens Kane Moving and Storage Co., Chicago, Illinois Request: Authorization for the Chief Procurement Officer to renew and increase contract Good(s) or Service(s): Moving Election-Related Supplies, Material and Equipment Original Contract Period: 3/26/2018 - 3/25/2020, with three (3), one (1) year renewal options Proposed Amendment Type: Renewal and Increase Proposed Contract Period: 3/26/2020 - 3/25/2021 Total Current Contract Amount Authority: $2,508,680.00 Original Approval (Board or Procurement): Board, 3/14/2018, $2,508,680.00 Increase Requested: $1,727,361.00 Previous Board Increase(s): N/A Previous Chief Procurement Officer Increase(s): N/A Previous Board Renewals: N/A Previous Chief Procurement Officer Renewals: N/A Previous Board Extension(s): N/A Previous Chief Procurement Officer Extension(s): N/A Potential Fiscal Impact: FY 2020 $1,727,361.00 Accounts: 11306.1110.3516...
Indexes: KAREN A. YARBROUGH, County Clerk

title

PROPOSED CONTRACT AMENDMENT

 

Department(s):  County Clerk 

 

Vendor:  Pickens Kane Moving and Storage Co., Chicago, Illinois 

 

Request: Authorization for the Chief Procurement Officer to renew and increase contract 

 

Good(s) or Service(s):  Moving Election-Related Supplies, Material and Equipment 

 

Original Contract Period: 3/26/2018 - 3/25/2020, with three (3), one (1) year renewal options

 

Proposed Amendment Type: Renewal and Increase

 

Proposed Contract Period:  3/26/2020 - 3/25/2021

 

Total Current Contract Amount Authority:  $2,508,680.00

 

Original Approval (Board or Procurement):  Board, 3/14/2018, $2,508,680.00

 

Increase Requested:  $1,727,361.00

 

Previous Board Increase(s):  N/A

 

Previous Chief Procurement Officer Increase(s): N/A

 

Previous Board Renewals:  N/A

 

Previous Chief Procurement Officer Renewals:  N/A

 

Previous Board Extension(s): N/A

 

Previous Chief Procurement Officer Extension(s): N/A

 

Potential Fiscal Impact:  FY 2020 $1,727,361.00

 

Accounts: 11306.1110.35165.540111 (Moving Expense and Remolding)

 

Contract Number(s):  1735-16706

 

Concurrences:

The vendor has met the Minority-and Women-owned Business Enterprise Ordinance via direct participation.

 

The Chief Procurement Officer concurs.

 

Summary:  This increase and first of three (3), one (1) year renewal options will allow Pickens-Kane Moving and Storage Company to continue to provide moving of election-related supplies, materials and equipment services.  The Vendor will manage the delivery of approximately 1,599 voting supply carriers (VSCs) to locations throughout Suburban Cook County, outside of the City of Chicago, from 1330 South 54th Avenue to various suburban Cook County locations for 3/17/2020, 11/3/2020 and 2/23/2021 Elections.

 

This Contract was awarded through a publicly advertised Request for Proposals (RFP) process in accordance with Cook County Procurement Code.  Pickens-Kane Moving and Storage Company was selected based on established evaluation criteria. 

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