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File #: 20-0596    Version: 1 Name: Lake County Press, Waukegan, Illinois
Type: Contract Status: Approved
File created: 12/6/2019 In control: Board of Commissioners
On agenda: 1/16/2020 Final action: 1/16/2020
Title: PROPOSED CONTRACT AMENDMENT Department(s): County Clerk Vendor: Lake County Press, Waukegan, Illinois Request: Authorization for the Chief Procurement Officer to extend and increase contract Good(s) or Service(s): Optical Scan Ballot Printing Services Original Contract Period: 2/10/2016 - 2/9/2018, with two (2), one (1) year renewal options Proposed Amendment Type: Extension and Increase Proposed Contract Period: 2/10/2020 - 2/9/2021 Total Current Contract Amount Authority: $2,316,763.66 Original Approval (Board or Procurement): Board, 2/10/2016, $1,294,534.00 Increase Requested: $1,718,483.00 Previous Board Increase(s): 11/14/2018, $1,022,229.66 Previous Chief Procurement Officer Increase(s): N/A Previous Board Renewals: 11/14/2018, 2/10/2019 - 02/09/2020 Previous Chief Procurement Officer Renewals: 3/20/2018, 2/10/2018 - 2/9/2019 Previous Board Extension(s): N/A Previous Chief Procurement Officer Extension(s): N/A Potential Fiscal Impact: FY 20...
Indexes: KAREN A. YARBROUGH, County Clerk

title

PROPOSED CONTRACT AMENDMENT

 

Department(s):  County Clerk

 

Vendor:  Lake County Press, Waukegan, Illinois 

 

Request: Authorization for the Chief Procurement Officer to extend and increase contract 

 

Good(s) or Service(s):  Optical Scan Ballot Printing Services 

 

Original Contract Period: 2/10/2016 - 2/9/2018, with two (2), one (1) year renewal options

 

Proposed Amendment Type: Extension and Increase

 

Proposed Contract Period:  2/10/2020 - 2/9/2021 

 

Total Current Contract Amount Authority:  $2,316,763.66

 

Original Approval (Board or Procurement):  Board, 2/10/2016, $1,294,534.00

 

Increase Requested:  $1,718,483.00

 

Previous Board Increase(s):  11/14/2018, $1,022,229.66

 

Previous Chief Procurement Officer Increase(s): N/A

 

Previous Board Renewals:  11/14/2018, 2/10/2019 - 02/09/2020

 

Previous Chief Procurement Officer Renewals:  3/20/2018, 2/10/2018 - 2/9/2019

 

Previous Board Extension(s): N/A

 

Previous Chief Procurement Officer Extension(s): N/A

 

Potential Fiscal Impact:  FY 2020 $1,718,483.00

 

Accounts: 11306.1110.35165.520492 (External Graphics and Reproduction Services)

 

Contract Number(s):  1535-14851

 

Concurrences:

The vendor has met the Minority-and Women-owned Business Enterprise Ordinance via direct participation, a partial MBE waiver and a full WBE waiver.

 

The Chief Procurement Officer concurs.

 

Summary:  This extension and increase will provide ballot printing and mail ballot processing services for the 2020 Elections.  Lake County Press will print, package and proof all printed ballots including Election Day precincts and mail ballots.

 

This contract was awarded through a publicly advertised Request for Proposals (RFP) in accordance with the Cook County Procurement Code.  Lake County Press, Inc. was selected based on established evaluation criteria.

 

The County Clerk’s Office will work with the Office of the Chief Procurement Officer to complete the competitive process for a new contract.

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