Share to Facebook Share to Twitter Bookmark and Share
File #: 20-0649    Version: 1 Name: JJ Collins Sons, Inc., Woodridge, Illinois
Type: Contract Amendment Status: Approved
File created: 12/10/2019 In control: Board of Commissioners
On agenda: 1/16/2020 Final action: 1/16/2020
Title: PROPOSED CONTRACT AMENDMENT Department(s): Cook County Clerk Vendor: JJ Collins Sons, Inc., Woodridge, Illinois Request: Authorization for the Chief Procurement Officer to renew and increase contract Good(s) or Service(s): Printing and Mailing of Voter Information and Printing Ballot Application Books Original Contract Period: 1/31/2018 - 1/30/2020, with three (3), one (1) year renewal options Proposed Amendment Type: Renewal and Increase Proposed Contract Period: 1/31/2020 - 1/30/2021 Total Current Contract Amount Authority: $332,675.00 Original Approval (Board or Procurement): Board, 1/17/2018, $332,675.00 Increase Requested: $282,100.00 Previous Board Increase(s): N/A Previous Chief Procurement Officer Increase(s): N/A Previous Board Renewals: N/A Previous Chief Procurement Officer Renewals: N/A Previous Board Extension(s): N/A Previous Chief Procurement Officer Extension(s): N/A Potential Fiscal Impact: FY 2020 $282,100.00 Accounts: 11306.1...
Indexes: KAREN A. YARBROUGH, County Clerk

title

PROPOSED CONTRACT AMENDMENT

 

Department(s):  Cook County Clerk

 

Vendor:  JJ Collins Sons, Inc., Woodridge, Illinois 

 

Request: Authorization for the Chief Procurement Officer to renew and increase contract 

 

Good(s) or Service(s):  Printing and Mailing of Voter Information and Printing Ballot Application Books 

 

Original Contract Period: 1/31/2018 - 1/30/2020, with three (3), one (1) year renewal options

 

Proposed Amendment Type: Renewal and Increase

 

Proposed Contract Period:  1/31/2020 - 1/30/2021 

 

Total Current Contract Amount Authority:  $332,675.00

 

Original Approval (Board or Procurement):  Board, 1/17/2018, $332,675.00

 

Increase Requested:  $282,100.00

 

Previous Board Increase(s):  N/A

 

Previous Chief Procurement Officer Increase(s): N/A

 

Previous Board Renewals:  N/A

 

Previous Chief Procurement Officer Renewals:  N/A

 

Previous Board Extension(s): N/A

 

Previous Chief Procurement Officer Extension(s): N/A

 

Potential Fiscal Impact:  FY 2020 $282,100.00

 

Accounts: 11306.1110.35165.520492 (External Graphics and Reproduction Services)

 

Contract Number(s):  1735-16852

 

Concurrences:

The vendor has met the Minority-and Women-owned Business Enterprise Ordinance via direct participation and a partial MBE and full WBE waiver.

 

The Chief Procurement Officer concurs.

 

Summary:  This renewal and increase will allow the Cook County Clerk’s Office to mail election information and address confirmation letters to registered voters in Cook County.  The Service will also allow the Clerk’s Office to communicate important information to voters and maintain an accurate registered voters list.  Additionally, the ballot applications books are used by Election Judges to verify a voter’s eligibility to vote in the precinct and provide a record of who voted on Election Day.

 

Competitive bidding procedures were followed in accordance with the Cook County Procurement Code. JJ Collins Sons, Inc. was the lowest responsive and responsible Bidder. 

end