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PROPOSED CONTRACT AMENDMENT
Department(s): Department of Emergency Management and Regional Security
Vendor: ESi Acquisition, Inc., Augusta, Georgia
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Managed hosting services for WebEOC
Original Contract Period: 3/1/2016 - 2/29/2020, with two (2), one (1) year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal period 3/1/2020 - 2/28/2022
Total Current Contract Amount Authority: $619,031.97
Original Approval (Board or Procurement): Board, 2/10/2016, $619,031.97
Increase Requested: $310,128.71
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: All contract payments will utilize Urban Area Security Initiative (UASI) grant funding from the Federal Emergency Management Agency (FEMA).
FY 2020 $76,781.24
FY 2021 $155,064.36
FY 2022 $78,283.11
Accounts: 11900.1265.540137
Contract Number(s): 1550-14688
Concurrences:
The contract-specific goal set on this contract was zero.
The Chief Procurement Officer concurs.
Summary: This Contract allows for two (2), one-year renewal options. The Department is exercising both renewals concurrently in the amount of $310,128.71 to achieve cost savings in excess of $16,000.00 and is thus requesting a two-year renewal to the contract.
This contract would allow for the continued maintenance and support of the existing WebEOC system which is a virtual incident management system that is heavily customized to give all 134 municipalities, 30 townships, and all of our county and sister agencies full incident command functionality by providing each of them with a full incident command structure (52 Positions) and functionality. Following FEMA's methodology that disasters start and end at the local level, these structures allow local municipalities to create and manage their own disaster response locally, while at the same time giving our department the situational awareness of events as they unfold. Currently we have over 7,000 custom positions built in WebEOC that tie back into our DEMRS system, allowing effective and efficient incident management.
This is a Sole Source Contract pursuant to Section 34-139 of the Cook County Procurement Code.
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