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File #: 20-1578    Version: 1 Name: Mind Your Manners Limited d/b/a The William Everett Group, Chicago, Illinois
Type: Contract Amendment Status: Approved
File created: 2/6/2020 In control: Finance Committee
On agenda: 2/27/2020 Final action: 4/23/2020
Title: PROPOSED CONTRACT AMENDMENT Department(s): Bureau of Economic Development Vendor: Mind Your Manners Limited d/b/a The William Everett Group, Chicago, Illinois Request: Authorization for the Chief Procurement Officer to increase contract Good(s) or Service(s): Census 2020 Program Administration Services Original Contract Period: 10/1/2019- 12/31/2020, one (1) one (1) year renewal option Proposed Amendment Type: Increase] Proposed Contract Period: N/A Total Current Contract Amount Authority: $2,126,200.00 Original Approval (Board or Procurement): Board, 9/26/2019, $1,991,200.00 Increase Requested: $1,047,883.50 Previous Board Increase(s): N/A Previous Chief Procurement Officer Increase(s): 11/29/2019, $135,000.00 Previous Board Renewals: N/A Previous Chief Procurement Officer Renewals: N/A Previous Board Extension(s): N/A Previous Chief Procurement Officer Extension(s): N/A Potential Fiscal Impact: FY 2020 $1,047,883.50 Accounts: 11000.1027.11947...
Indexes: XOCHITL FLORES, Chief, Bureau of Economic Development

title

PROPOSED CONTRACT AMENDMENT

 

Department(s):  Bureau of Economic Development 

 

Vendor:  Mind Your Manners Limited d/b/a The William Everett Group, Chicago, Illinois 

 

Request: Authorization for the Chief Procurement Officer to increase contract 

 

Good(s) or Service(s):  Census 2020 Program Administration Services

 

Original Contract Period: 10/1/2019- 12/31/2020, one (1) one (1) year renewal option

Proposed Amendment Type: Increase]

 

Proposed Contract Period:  N/A

 

Total Current Contract Amount Authority:  $2,126,200.00

 

Original Approval (Board or Procurement):  Board, 9/26/2019, $1,991,200.00

 

Increase Requested:  $1,047,883.50

 

Previous Board Increase(s):   N/A

 

Previous Chief Procurement Officer Increase(s): 11/29/2019, $135,000.00

 

Previous Board Renewals:  N/A

 

Previous Chief Procurement Officer Renewals:  N/A

 

Previous Board Extension(s): N/A

 

Previous Chief Procurement Officer Extension(s):  N/A

 

Potential Fiscal Impact:  FY 2020 $1,047,883.50

 

Accounts: 11000.1027.11947.521314; 11000.1490.11947.521314.00000.00000

 

Contract Number(s):  1823-17707

 

Concurrences:

The vendor has met the Minority-and Women-owned Business Enterprise Ordinance via direct participation.

 

The Chief Procurement Officer concurs.

 

Summary:  The Cook County Board of Commissioner approved $2 Million for FY20 Census efforts. The Cook County Census Commission is expected to approve up to $2 Million in census outreach grants which will exceed the $1 Million amount that the Board authorized when the Census Outreach program was approved by the Board on 9/26/2019.    

 

In the contract with The William Everett Group (TWEG) that was executed in October 2019, the Program Administrator was provided a budget of $1 Million to allocate to agencies doing census outreach efforts, i.e., Local Government Complete Count Commissions (LGCCC’s) and Local Complete Count Committees (LCCC’s). As a result of the additional $2 Million funding being allocated in FY20 for census efforts, there have been significantly more LGCCC’s and LCCC’s awarded funding than was originally anticipated in TWEG’s contract. In order to effectively manage this level of grantees and oversee their census outreach programs and activities, more staffing is required by the Program Administrator. Therefore, the Bureau is requesting the approval of an additional $125,000.00 for additional staffing for the management and oversight of the increased number of grantees.

 

In this amendment, it is requested that TWEG’s contract be amended as follows:

 

$922,883.50 for grant payments by TWEG to LGCCC’s and LCCCC’s. These funds will be derived from the Bureau of Economic Development’s FY20 Census budget that was approved by the Board. There will be no impact to the budget from this increase.

 

$125,000.00 for program management and day-to-day support for LGCCC’s and LCCC’s. This additional funding was identified from additional resources in the County’s corporate fund appropriation.

 

This contract was awarded through a competitive Request for Proposal (RFP) process in accordance with the Cook County Procurement Code.  Mind Your Manners Limited d/b/a The William Everett Group was selected based on established evaluation criteria.

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