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PROPOSED CONTRACT AMENDMENT
Department(s): Transportation and Highways
Vendor: Sargents Equipment and Repair Services, Inc., Gilberts Illinois
Request: Authorization for the Chief Procurement Officer to renew and increase the contract
Good(s) or Service(s): Provide Inspection, Maintenance and Repair Services
Original Contract Period: 9/6/2017 - 9/5/2020, with two (2), one (1) year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: 9/6/2020 - 9/5/2021
Total Current Contract Amount Authority: $215,000.00
Original Approval (Board or Procurement): 9/8/2017, $90,000.00
Increase Requested: $125,000.00
Previous Board Increase(s): 1/24/2019, $75,000.00
Previous Chief Procurement Officer Increase(s): 1/5/2018, $50,000.00
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2020 $50,000.00, FY 2021 $75,000.00
Accounts: 11856.1500.15675.520395
Contract Number(s): 1728-16652
Concurrences:
The contract-specific goal set on this contract was zero.
The Chief Procurement Officer concurs.
Summary: The Department of Transportation and Highways respectfully requests approval of the Proposed Contract Amendment between the County and Sargents Equipment and Repair Services Inc., Gilberts, Illinois. This amendment will continue to provide for annual inspection, routine maintenance and repair services on as- needed basis for the Salt Dome Conveyor System at the Department of Transportation and Highways District 2, 4 and 5 field offices. These Conveyors are used for loading Road Salt into Cook Counties Salt Storage Domes for use during winter snow removal operations. During the initial three-year term of this agreement, repairs were completed on the three conveyor systems. It is anticipated additional repairs to the conveyor systems are expected. Continued Inspection, maintenance and repair is required to keep these conveyors in good working condition.
This contract was awarded pursuant to a publicly advertised bid in accordance with the Cook County Procurement Code. Sargents Equipment and Repair Services, Inc. was the lowest, responsive and responsible bidder.
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