title
PROPOSED CONTRACT AMENDMENT
Department(s): Department of Emergency Management and Regional Security (DEMRS)
Vendor: Audio Fidelity Communications Corporation, Richmond, Virginia
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Maintenance and Warranty of Emergency Operations Center (EOC) Audio and Visual Equipment
Original Contract Period: 6/1/2017 - 5/31/2020, with two (2), one (1) year renewal options
Proposed Amendment Type: [Renewal and Increase]
Proposed Contract Period: Renewal Period 6/1/2020 - 5/31/2022
Total Current Contract Amount Authority: $698,951.19
Original Approval (Board or Procurement): Board, 5/10/2017, $698,951.19
Increase Requested: $309,024.80
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2020 $94,509.80, FY 2021 $143,010.00, FY 2022 $71,505.00
Accounts: 11900.1265.53619.540137
Contract Number(s): 1650-15465
Concurrences:
The contract-specific goal set on this contract was zero.
The Chief Procurement Officer concurs,
Summary: This contract allows for two (2), one (1) year renewal options. DEMRS is exercising both renewals concurrently in the amount of $309,024.80 to achieve cost savings in the excess of $31,780.00 and is thus requesting a two-year renewal to the contract.
This fully integrated system includes teleconference, videoconference, internal and external connectivity along with a cable television distribution system, Christie MicroTile walls and Jupiter video matrix distribution systems for the Center and several conference rooms including the County Board President’s meeting room. Using this technology allows DEMRS to integrate this functionality with DEMRS’ facilities throughout Cook County. Audio Fidelity Communications Corporation designed and built this highly-integrated, state-of-the-art audio and visual system, which will serve Cook County in times of emergency, disaster and training.
This is a Sole Source procurement pursuant to Section 34-139 of the Cook County Procurement Code
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