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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Xerox Corporation, Bolingbrook, Illinois
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): Lease of High Speed Digital Printers
Original Contract Period: 9/15/2019 - 9/14/2024
Proposed Amendment Type: Increase
Proposed Contract Period: N/A
Total Current Contract Amount Authority: $1,031,889.50
Original Approval (Board or Procurement): Board, 9/5/2019, $1,031,889.50
Increase Requested: $523,407.36
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2020 $65,425.92, FY 2021 $130,851.84, FY 2022 $130,851.84, FY 2023 $130,851.84, FY 2024 $65,425.92
Accounts: 11000.1490.10155.540131
Contract Number(s): 1723-16927
Concurrences:
The vendor has met the Minority-and Women-owned Business Enterprise Ordinance via direct participation and partial MBE and full WBE waiver.
The Chief Procurement Officer concurs.
The Chief Information Officer has reviewed this item and concurs with this recommendation.
Summary: A new Xerox competitively bid contract was executed November 2019 for lease of high-speed printers for Bureau of Administration’s print shop operations at Rockwell Warehouse. This amendment will add the Bureau of Technology’s existing four high-speed printers to this competitively bid contract at the same bid price. The Bureau of Technology needs to continue high-speed printing to support property tax bill printing, jury summons, check printing, revenue tax billing, property assessments, assessment appeal forms, IRS W2 forms, and other miscellaneous print items.
This contract was awarded through the competitive bidding process in accordance with the Cook County Procurement Code. Xerox was the lowest, responsive and responsible bidder.
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