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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Clerk of the Circuit Court
Vendor: Conscisys Corporation, Downers Grove, Illinois
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Electronic Appeals Software
Original Contract Period: 7/1/2017 - 6/30/2018, with one (1) one-year renewal option
Proposed Amendment Type: Extend and Increase
Proposed Contract Period: Extension period, 7/1/2020 - 8/31/2022
Total Current Contract Amount Authority: $117,400.00
Original Approval (Board or Procurement): Procurement 7/7/2017, $37,800.00
Increase Requested: $86,000.00
Previous Board Increase(s): 7/25/2019, $39,800.00
Previous Chief Procurement Officer Increase(s): 7/19/2018, $39,800.00
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: 7/19/2018,7/1/2018 - 6/30/2019
Previous Board Extension(s): 7/25/2019, 7/1/2019 - 6/30/2020
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2020 $43,000.00, FY 2021 $43,000.00
Accounts: 11318.1335.18695.520830
Contract Number(s): 1790-16441
Concurrences:
The contract-specific goal set on this contract was zero.
The Chief Procurement Officer concurs.
The Chief Information Officer has reviewed this item and concurs with this recommendation.
Summary: Conscisys is a state certified vendor who sells the software product, i2File. In the State of Illinois, all counties must use the software for the preparation of electronic appeals to the State Appellate Court. I2File is used to prepare the electronic appeal and then submit it through the State of Illinois Electronic Filing vendor. Conscisys, offers a product just for the production of the appeal process. Conscisys, also provides a solution that will allow the Office of the Clerk of the Circuit to comply with the State Supreme Court Mandate of eFiling appeals which became effective 7/1/2017. The vendor’s solution is proprietary and no other vendor has access to their unique solution.
This is a Sole Source Procurement pursuant to Section 34-139 of the Cook County Procurement Code.
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