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File #: 20-3943    Version: 1 Name: Clarity Partners, LLC, Chicago, Illinois
Type: Contract (Technology) Status: Approved
File created: 8/27/2020 In control: Board of Commissioners
On agenda: 9/24/2020 Final action: 9/24/2020
Title: PROPOSED CONTRACT AMENDMENT (TECHNOLOGY) Department(s): Sheriff's Bureau of Information Technology Vendor: Clarity Partners, LLC, Chicago, Illinois Request: Authorization for the Chief Procurement Officer to renew and increase contract Good(s) or Service(s): Clearnet Records Management System Original Contract Period: 11/1/2016 - 10/31/2019 with two (2), one (1) year renewal options Proposed Amendment Type: Renewal and Increase Proposed Contract Period: Renewal, 11/1/2020 - 10/31/2021 Total Current Contract Amount Authority: $1,668,400.00 Original Approval (Board or Procurement): Board, 10/26/2016, $1,070,202.00 Increase Requested: $414,834.00 Previous Board Increase(s): 10/24/2019, $598,198.00 Previous Chief Procurement Officer Increase(s): N/A Previous Board Renewals: 10/24/2019, 11/1/19 - 10/31/20 Previous Chief Procurement Officer Renewals: N/A Previous Board Extension(s): N/A Previous Chief Procurement Officer Extension(s): N/A Potential ...
Indexes: THOMAS J. DART, Sheriff of Cook County

title

PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)

 

Department(s):  Sheriff’s Bureau of Information Technology

 

Vendor:   Clarity Partners, LLC, Chicago, Illinois

 

Request: Authorization for the Chief Procurement Officer to  renew and increase contract 

 

Good(s) or Service(s):  Clearnet Records Management System

 

Original Contract Period:  11/1/2016 - 10/31/2019 with two (2), one (1) year renewal options

 

Proposed Amendment Type: Renewal and Increase

 

Proposed Contract Period:  Renewal, 11/1/2020 - 10/31/2021 

 

Total Current Contract Amount Authority:  $1,668,400.00

 

Original Approval (Board or Procurement):  Board, 10/26/2016, $1,070,202.00

 

Increase Requested:  $414,834.00

 

Previous Board Increase(s):   10/24/2019, $598,198.00

 

Previous Chief Procurement Officer Increase(s):  N/A

 

Previous Board Renewals:   10/24/2019, 11/1/19 - 10/31/20

 

Previous Chief Procurement Officer Renewals:  N/A

 

Previous Board Extension(s):  N/A

 

Previous Chief Procurement Officer Extension(s):  N/A

 

Potential Fiscal Impact:  FY 2021 $414,834.00

 

Accounts: 11100.1217.15050.540136- Maintenance of Data Equipment

 

Contract Number(s):  1611-15572

 

Concurrences:

The contract-specific goal set on this contract was zero.

 

The Chief Procurement Officer concurs.

 

 

Summary:  This second and final of two (2), one (1) year renewal options and increase will allow the Sheriff’s Office to continue to receive services and enhancements to the multi-agency criminal Records Management System. These enhancements expand the existing Records Management System functionality and provides new functionality including business intelligence integrations.

 

This contract was awarded to allow the Sheriff’s Office, in partnership with Chicago Police Department, to customize the Records Management System to digitize the law enforcement records management needs of Cook County.

 

This contract was awarded as a Sole Source Procurement pursuant to Section 34-139 of the Cook County Procurement Code.

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