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File #: 20-4143    Version: 1 Name: ESS, LLC dba Engineered Security Systems, Towaco, New Jersey; CCTV System Maintenance and Technical Support
Type: Contract Amendment (Technology) Status: Approved
File created: 9/8/2020 In control: Board of Commissioners
On agenda: 10/22/2020 Final action: 10/22/2020
Title: PROPOSED CONTRACT AMENDMENT (TECHNOLOGY) Department(s): Clerk of the Circuit Court Vendor: ESS, LLC dba Engineered Security Systems, Towaco, New Jersey Request: Authorization for the Chief Procurement Officer to extend and increase contract Good(s) or Service(s): CCTV System Maintenance and Technical Support Original Contract Period: 10/18/2017- 10/17/2018, with two (2), one-year renewal options Proposed Amendment Type: Extension and Increase Proposed Contract Period: Extension period 10/18/2020 - 10/17/2021 Total Current Contract Amount Authority: $523,548.70 Original Approval (Board or Procurement): Board 10/11/2017, $168,850.88 Increase Requested: $179,848.90 Previous Board Increase(s): 11/14/2018 $174,848.00, 10/24/2019 $179,848.92 Previous Chief Procurement Officer Increase(s): N/A Previous Board Renewals: 11/14/2018, 10/18/2018-10/17/2019; 10/24/2019, 10/18/2019-10/17/2020 Previous Chief Procurement Officer Renewals: N/A Previous Boar...
Indexes: DOROTHY BROWN, Clerk of the Circuit Court

title

PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)

 

Department(s):  Clerk of the Circuit Court 

 

Vendor:  ESS, LLC dba Engineered Security Systems, Towaco, New Jersey 

 

Request: Authorization for the Chief Procurement Officer to  extend and increase  contract 

 

Good(s) or Service(s):  CCTV System Maintenance and Technical Support 

 

Original Contract Period: 10/18/2017- 10/17/2018, with two (2), one-year renewal options

 

Proposed Amendment Type:  Extension and Increase

 

Proposed Contract Period:  Extension period 10/18/2020 - 10/17/2021

 

Total Current Contract Amount Authority:  $523,548.70

 

Original Approval (Board or Procurement):  Board 10/11/2017, $168,850.88

 

Increase Requested:  $179,848.90

 

Previous Board Increase(s):  11/14/2018 $174,848.00, 10/24/2019 $179,848.92

 

Previous Chief Procurement Officer Increase(s):  N/A

 

Previous Board Renewals:   11/14/2018, 10/18/2018-10/17/2019; 10/24/2019, 10/18/2019-10/17/2020

 

Previous Chief Procurement Officer Renewals:   N/A

 

Previous Board Extension(s):  N/A

 

Previous Chief Procurement Officer Extension(s): N/A

 

Potential Fiscal Impact:  FY 2021 $179,848.90

 

Accounts:  (11100.1335.13945.540135; $87,301.60) (11100.1335.13945.550010; $92,547.30)

 

Contract Number(s):  1618-15820

 

Concurrences:

The contract-specific goal set on this contract was zero.

 

The Chief Procurement Officer concurs.

 

The Chief Information Officer has reviewed this item and concurs with this recommendation.

 

Summary:  This extension will allow the Clerk of the Circuit Court’s Office to continue to receive maintenance and technical support for cameras and proprietary software, and for the relocation of cameras that are needed to monitor new eFile locations. The current system is operated on proprietary software that was installed at the initial implementation with the existing cashiering systems.

 

This is a Sole Source Procurement pursuant to section 34-139 of the Cook County Procurement Code.  

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