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PROPOSED CONTRACT AMENDMENT
Department(s): Circuit Court of Cook County, Juvenile Probation and Court Services
Vendor: Heartland Alliance, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Professional Shelter Care Services for Court Involved Youth
Original Contract Period: 2/1/2013 - 1/31/2016 with two (2), one (1) year renewal options
Proposed Amendment Type: Extension and Increase
Proposed Contract Period: Extension period 2/1/2021 - 11/30/2021
Total Current Contract Amount Authority: $10,267,859.83
Original Approval (Board or Procurement): Board, 1/16/2013, $3,630,035.00
Increase Requested: $1,028,928.00
Previous Board Increase(s): (Board, 1/13/2016, $1,523,890), (Board, 1/18/2017, $1,487,360), (Board, 1/17/2018, $1,144,245.03), (Board, 1/24/2019, $1,239,467), (Board, 12/19/2019, $1,242,862.80)
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: 1/13/2016: 2/1/2016 - 1/31/2017, 1/18/2017: 2/1/2017 - 1/31/2018
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): 1/17/2018: 2/01/2018 - 1/31/2019, 1/24/2019: 2/1/2019 - 1/31/2020, 12/19/2019: 2/1/2020 - 1/31/2021
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2021 $1,028,928
Accounts: 11100.1326.15295.521313 Special or Co-op Programs
Contract Number(s): 11-84-036
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via full MWBE waiver.
The Chief Procurement Officer concurs.
Summary: On 1/16/2013, the Cook County Board of Commissioners approved contract # 11-84-036 for 24-hour, residential shelter care services with Heartland Alliance Care Services, Inc (now known as Heartland Alliance) for court involved youth supervised by the Juvenile Probation and Court Services department. The contract guarantees a minimum daily population of 20 youth at a daily rate of $169.79 per youth. The Shelter Care program is an integral component of the Circuit Court’s Juvenile Detention Alternatives Program.
The proposed Amendment extends and increases the current contract to allow services to continue without interruption while the request for proposal process is completed.
The contract was originally awarded through a RFP process in accordance with the Cook County Procurement Code. Heartland Alliance was selected based on the established evaluation criteria.
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