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PROPOSED CONTRACT (TECHNOLOGY)
Department(s): Cook County Sheriff’s Office Department
Vendor: Chevin Fleet Solutions, LLC, Fitchburg, Massachusetts
Request: Authorization for the Chief Procurement Officer to enter into and execute contract
Good(s) or Service(s): Fleet Management Software for the entire Cook County Vehicle Fleet that the Sheriff’s Office manages
Contract Value: $366,977.92
Contract period: 12/1/2020 - 5/31/2022
Potential Fiscal Year Budget Impact: FY 2021 $244,651.92, FY 2022 $122,326.00
Accounts: 11569.1217.21120.560225
Contract Number(s): 1912-17914
Concurrence(s):
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation and a partial MWBE waiver.
The Chief Procurement Officer concurs.
The Chief Information Officer has reviewed this item and concurs with this recommendation.
Summary: Requesting authorization to enter into and execute a contract with Chevin Fleet Solutions, LLC. This vendor will provide the Sheriff’s Office with an application [Fleetwave] and related support and maintenance services for comprehensive fleet management operations. The Sheriff’s Office manages the Cook County vehicle fleet. Fleetwave provides inventory management, service and maintenance history, insurance status and history, financial information including depreciation, and titling and registration. Fleetwave also provides customizable workflow management to automate service notifications, vehicle replacement cycles and other processes as needed. This application will support stakeholder collaboration in all fleet management efforts enabling greater fleet flexibility and more precise management on vehicle inventory
This is a Comparable Government Procurement pursuant to Section 34-140 of the Cook County Procurement Code. Chevin Fleet Solutions, LLC, was previously awarded a contract by Sourcewell/NJPA via NJPA contract# 022217-CVS through a competitive Request for Proposals (RFP) process. The Cook County Sheriff’s Office wishes to leverage this procurement effort.
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